Purchasing Administrator

Bernalillo County•Albuquerque, NM

1d•Onsite

About The Position

The Purchasing Administrator oversees daily operations of procurement functions in accordance with County, State, and Federal laws, rules, regulations, and ordinances. The position involves assisting in managing day-to-day functions and assignments of employees engaged in the County’s acquisition of goods, services, and materials, and in managing contracts. This role also focuses on developing, implementing, and recommending changes to improve workflow, simplify procedures, and implement cost controls for more efficient department operations. The Purchasing Administrator will assist with procurement and contract reviews, conduct analyses, and make determinations on complex procurements and contracts to ensure sound practices. They are responsible for authorizing final procurement recommendations and developing, implementing, and communicating County procurement policies and procedures, recommending updates based on new legislation. Ensuring compliance with the NMSA Procurement Code and other requirements, auditing section programs for billing accuracy and legal compliance, and soliciting, reviewing, and interpreting technical data for bids and proposals are key aspects of this role. Additionally, the Purchasing Administrator monitors contract provisions and budgetary guidelines, negotiates pricing, and ensures the quality and warranties of goods and services. They also assist with preparing various reports related to procurement and contract matters and attend meetings and serve on committees as assigned.

Requirements

Bachelor’s Degree in Business Administration, Public Administration, or related field.
Five (5) years of related work experience at a professional level in purchasing or procurement.
Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.

Nice To Haves

Any equivalent combination related to education and/or experience may be considered for the above requirements.

Responsibilities

Assist in managing day-to-day functions and assignments of employees engaged in the County’s acquisition of goods, services, and materials, and in managing contracts.
Develop, implement, and recommend changes to improve workflow, simplify procedures, and implement cost controls to ensure more efficient department operations.
Assist with procurement and contract reviews, conduct analyses, and make determinations on complex procurements and contracts to ensure sound practices.
Authorize final procurement recommendations in accordance with procurement procedures, laws, rules, and regulations.
Develop, implement, communicate, and maintain County procurement policies and procedures.
Recommend updates to policies and procedures based on new legislation.
Ensure County procurement procedures comply with the NMSA Procurement Code and other applicable internal and external requirements, including those from the Construction Industries Division.
Audit section programs financed by local, state, and federal revenues to ensure billing accuracy and legal compliance.
Solicit, review, and interpret technical data to determine the responsiveness of bids, requests for proposals, and contract preparation.
Monitor and ensure compliance with contract provisions and budgetary guidelines.
Negotiate pricing structures and ensure the quality and warranties of goods and services.
Assist with preparing reports, including, but not limited to, non-conformance, violations, breaches of contract, and other legal procurement and contract matters.
Attend meetings and hearings and serve on committees as assigned.