Purchasing Administrator (Conroe, TX)

Tetra Tech•The Woodlands, TX

2d•Onsite

About The Position

The Purchasing Administrator procures requested materials and supplies for internal project teams and office staff, and oversees the purchasing process from order through delivery. The role tracks goods to their destination, reports delays, reconciles delivery tickets against orders, contacts vendors about order status or proof of delivery, and maintains accurate material inventory for new and completed projects. The position also oversees daily warehouse tasks and inventory counts and adjustments. It supports accounting by following internal policies and procedures related to GAAP and fraud prevention, providing timely documentation for customer invoicing and vendor payments, and entering data into the ERP system and generating reports. The position primarily works in an industrial fabrication and manufacturing environment, with deadlines that may affect working hours and availability for on-call needs.

Requirements

High school diploma required.
Valid driver's license and reliable transportation.
At least two years of purchasing or procurement experience and associated administrative tasks in the Industrial Instrumentation & Electrical Field.
Prior ERP experience.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Detail-oriented and results-driven, with a commitment to quality and accuracy and the ability to organize and prioritize workloads to meet deadlines.
Strong interpersonal skills and excellent written and oral communication skills.
Strong analytical, problem-solving, technical, and functional skills; ability to multitask and willingness to learn.
Ability to collaborate, take direction, work well in a team environment, and interact with management, engineering, systems, operations, and field personnel.
Flexibility with working hours to meet deadlines and manage multiple projects.
Fit for duty, including the ability to lift up to 50 pounds unassisted.
Subject to a background check and drug and alcohol testing, per applicable federal regulations.

Nice To Haves

Associate degree or higher.
Forklift certification.

Responsibilities

Procure requested materials and supplies to support internal project teams and office staff.
Track purchased goods to their destination and report delays.
Gather delivery tickets and reconcile received quantities and items against purchase orders.
Contact vendors to check on order status or obtain proof of delivery.
Maintain material inventory accuracy for new and completed projects.
Oversee daily warehouse tasks.
Maintain inventory counts and adjustments.
Conduct activities in accordance with internal policies and procedures, GAAP accounting principles, and fraud prevention policies.
Provide timely and proper documentation to the accounting team to support customer invoicing and vendor payments.
Enter data into the ERP system and generate reports.
Perform other duties as assigned.