Purchasing Administrator

Aston Carter•New Berlin, WI

5d•$24 - $30•Onsite

About The Position

The Purchasing Administrator supports service branch operations by coordinating the timely procurement of parts and materials from internal and external suppliers. This role focuses on creating and managing purchase orders in SAP, ensuring accurate data entry, and maintaining alignment between requisitions, supplier confirmations, and invoicing. The position requires strong attention to detail, effective communication, and the ability to work efficiently in a fast-paced, team-oriented environment.

Requirements

High school diploma or equivalent.
Knowledge of basic accounting principles.
Knowledge of office administration principles.
Experience with purchasing, procurement, or purchasing administration.
Familiarity with SAP or similar ERP systems for purchase order and data management.
Ability to perform accurate data entry for purchase orders, requisitions, and invoices.
Strong customer service orientation with a willingness to go the extra mile.
Ability to thrive in a fast-paced, team-oriented, multitasking environment.
Strong written and verbal communication skills.
Proficiency in standard office software such as the Microsoft Office Suite.

Nice To Haves

Associate degree in Supply Chain Management, Business Administration, Logistics, or Procurement preferred.
Proficiency with SAP ERP preferred.
Experience with purchase order creation, order entry, and procurement processes.
Experience with ERP-based purchasing workflows and VIM invoice approval.
Background in supply chain, administrative support, or order management is advantageous.

Responsibilities

Coordinate the procurement of parts from internal and external suppliers to support service branch operations.
Create purchase orders daily from SAP-generated requisitions, verifying requested quantities, pricing, and other details before order creation.
Monitor purchase requisitions intended to auto-create in SAP and correct data as needed to facilitate accurate and timely processing.
Confirm purchase orders in SAP using supplier acknowledgements to ensure adherence to requested delivery dates, pricing, and other requirements.
Update and adjust purchase order lines in SAP, including price and lead time changes, prior to supplier confirmation.
Approve invoices for payment via VIM in SAP, investigating and resolving discrepancies to ensure accurate billing and payment.
Review and process sales orders, ensuring all information is accurate and aligned with purchasing and inventory requirements.
Perform other related duties as assigned by the supervisor to support procurement, administrative, and service branch operations.