Purchasing Administrator

State of Indiana•Indianapolis, IN

2d•$53,222•Onsite

About The Position

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions! The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation: Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination. Vision: Every child in Indiana thrives in a safe, loving, forever home. Purpose: Ignite hope. Cultivate joy.

Requirements

Ability to analyze contractual documents, and reports.
Ability to prepare and interpret financial statements and reports.
Ability to apply program requirements into working procedures and priorities.
Considerable knowledge of state procurement policies and methods.
Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
Ability to write specifications and/or prepare contracts for products, services, or equipment.
Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.
Ability to ensure concise and informative reports from technical data and records.
The ability to research and develop new vendor resources.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

This role may be utilized in a supervisory capacity based on agency needs.

Responsibilities

Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
Assist with the reconciliation of purchasing data utilizing procurement systems.
Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
Negotiate leases, contracts, and service agreements.
Negotiate, execute, and administer contracts, QPA Agreements and amendments.
Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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