Purchasing Administrator III

Indiana State Police•Indianapolis, IN

15h•Onsite

About The Position

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to procure goods and services for the Indiana State Police Department.

Requirements

Must be a high school graduate or equivalent G.E.D.
Knowledge of state procurement procedures.
Ability to work with spreadsheets, databases and specialized software.
Ability to operate office equipment to include copy machines, calculators and computers.
Ability to maintain confidentiality.
Ability to function independently.
Must be able to access, input retrieve and analyze information using a computer.
Ability to communicate effectively, both verbally and in writing.
Must be able to organize, file and retrieve information.
Must be able to proofread documents for accuracy.
Must be able to work with minimal supervision, prioritize work and meet deadlines.
Must be able to successfully pass a background investigation.

Responsibilities

Process procurement requests for goods and services.
Verify invoices against purchase orders so payments can be made to vendors.
Communicate with commanders regarding procurement requests to ensure appropriate goods and services are received as requested.
Review unliquidated requisitions and purchase orders in PeopleSoft to ensure they are correct.
Obtain telephone quotes for purchases $501.00 to $2,499.00.
Send out request for quote packages for purchases over $2,500.00.
Communicate with vendors as needed to complete procurement request.
Analyze quotes packages when received from vendors and select appropriate vendor.
Enter requisitions and purchase orders in PeopleSoft.
Verify invoices against purchase orders so payments can be made to vendors.
Process supply orders for departments.
Perform other duties as required.