Purchasing Administrative Assistant

Aston Carter•York, PA

2d•$25 - $28•Onsite

About The Position

The Purchasing Administrative Assistant supports the purchasing department by creating and processing purchase orders and distributing them to the appropriate recipients. This is a contract role of approximately six months that focuses on administrative purchasing tasks rather than direct product buying. The position may expand to include some accounts payable responsibilities based on performance in the core duties.

Requirements

Hands-on experience working with purchase orders.
Knowledge of manufacturing purchasing processes and requirements.
SAP experience, including creating and managing purchase orders, is required.
Ability to work effectively in a structured, Monday through Friday schedule from 8:00 a.m. to 5:00 p.m.
Strong attention to detail and accuracy when entering and reviewing purchasing data.

Nice To Haves

Experience with SAP S/4Hana is heavily preferred.
Prior experience supporting a purchasing or procurement team is beneficial.
Experience working in a manufacturing environment is an advantage.
Familiarity with accounts payable processes is a plus.
Strong organizational and documentation skills.
Ability to learn and follow established purchasing procedures and systems.

Responsibilities

Create accurate purchase orders in the SAP system and ensure they contain all required information.
Send purchase orders to vendors, internal stakeholders, and other recipients in a timely manner.
Support the purchasing department with administrative tasks related to purchase orders.
Verify purchase order details for accuracy and consistency with manufacturing purchasing requirements.
Maintain organized records of purchase orders and related documentation.
Collaborate with team members in the purchasing department to ensure smooth processing of orders.
Assist with accounts payable tasks as needed, depending on performance and departmental needs.
Use SAP, including S/4Hana, to enter, track, and update purchase orders.