Purchasing Administrative Assistant
About The Position
Step into the world of T&A Supply Company—where innovation meets tradition. For more than 60 years, we've been a trusted name in top-quality flooring solutions, proudly serving our customers with a legacy built on reliability, innovation, and service. We're excited to welcome a new Purchasing Administrative Assistant to our team! If you're looking for a role that encourages fresh ideas, collaboration, and continuous improvement, this could be the perfect fit. We're searching for someone who thrives in a fast-paced environment and is ready to make a meaningful impact through hands-on problem solving, customer-focused service, and a commitment to excellence. If that sounds like you, we want to hear from you! This is more than just a job—it's a chance to grow your career with a company that values people, passion, and progress. Join the T&A Supply Company family and help shape the future of flooring.
Requirements
- Excellent verbal and written communication skills.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Exceptional attention to detail and accuracy.
- Strong customer service skills with a professional and positive attitude.
- Ability to recognize discrepancies, ask questions, and resolve issues proactively.
- Eagerness to learn new products, systems, and processes.
- Proficient in Microsoft Office Suite, with above-average Microsoft Excel skills (formulas, sorting, filtering, spreadsheets).
- Accurate keyboarding and data entry skills (55+ WPM preferred).
- Ability to learn and effectively utilize ERP and purchasing systems.
- Ability to work independently while collaborating effectively with vendors and internal departments.
Nice To Haves
- High school diploma or GED required.
- Two years of administrative, purchasing, customer service, accounting, or office support experience preferred.
- Experience with invoice processing, purchasing support, document management, or ERP systems preferred.
- Intermediate to advanced Microsoft Excel experience preferred.
- Experience working in a fast-paced office environment with competing priorities is preferred.
Responsibilities
- Monitor and manage the Purchasing department email inbox, responding to inquiries or routing requests to the appropriate buyer.
- Process vendor confirmations and maintain accurate purchasing documentation.
- Coordinate and process direct sample requests with vendors.
- Track invoice status and follow up on outstanding documentation with vendors.
- Maintain and update estimated delivery dates (ETAs) and communicate order status to internal customers.
- Perform stock checks and provide product availability information.
- Track shipments using vendors, UPS, FedEx, and other carrier websites.
- Follow up with vendors regarding orders, delivery schedules, and shipment status.
- Identify discrepancies or potential issues and communicate them to the appropriate buyer.
- Maintain accurate records within the ERP system and other purchasing databases.
- Support the Purchasing team with administrative duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
