Purchasing Administrative Assistant 1

Centier Bank•Merrillville, IN

22d•$19

About The Position

Recognizing and valuing diversity strengthens our ability to attract, retain and engage associates and reinforces our relationship within our communities. Our associates are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge and talent that our associates invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. A Centier Associate is someone who embodies a servant heart, is unaccepting of anything less than remarkable service, and is self-motivated and driven to deliver exceptional results. What are our values? Our Corporate values are Caring, Loyalty, Integrity, Friendship, Fun....who wouldn't want to work for an AWARD-WINNING company that's built on these pillars? What about the perks? Access to our Marathon Health Clinics which provide FREE visits & prescriptions, Generous Paid Time Off benefit, Tuition Reimbursement, 401K match, Associate Stock Ownership Plan, Daycare Reimbursement, FREE Onsite Fitness Center/Fitness Reimbursements, Health and Wellness Programs, the ability to have a voice with our Diversity/Equity/Inclusion Council, Career Growth, Work/Life Balance, AND MORE. This department typically works Monday-Friday between 7am-5pm. Supervisory Duties: None Summary: Provides clerical office assistance to the Purchasing and Property management department leadership. This position is accountable for administrative and reception assistance for the team. Interacts with internal customers, i.e. bank associates who are requesting property management services. Files and tracks work orders, purchase requisitions, receipts, contracts, etc., in support of the Purchasing,Property Management team,Physical Security, and Mailroom.

Requirements

High level of organization due to the complexity of multiple demands and requests being made while maintaining daily operations.
Strong ability to prioritize multiple tasks and duties to ensure that the daily demands are addressed timely and efficiently without adversely affecting our ability to deliver WOW service.
Communication skills, both verbal and written, with all levels of bank associates, contractors, vendors, and Senior Executives.
Customer service-oriented approach when working with internal and external clients.
Intermediate level skills in Microsoft Excel, Outlook, and Word.
Physical activity required, including lifting, moving, and transporting packages/items up to 50 lbs.
High school diploma or GED required.
1+years of banking or administrative experience.

Responsibilities

Perform receptionist and admin function in a courteous manner for the department’s primary phone line, interacting on business needs with all guests, contractors and vendors to the Purchasing,Property Management, and Physical Security departments.
Assign vendor, contractor and visitor badges for Purchasing and Property Management.
Maintain, build, and update forms and master files for vendors’ Privacy Statements, Certificate of Insurance forms, and emergency contact information. Utilize mail merge, form building, etc.
Monitor company vehicle requisition log.
Maintains and updates Building Engines work order database system ensuring proper operations and access to the system.
Deliver WOW team assistance by acting as Property Management liaison, tracking work requests and following up with mechanics to ensure completion and the requester’s satisfaction of work.
Track receipts for the Purchasing and Property Management team for monthly billing approvals.
Accept deliveries as needed.
Perforns as back-up for the associate that monitor the bank wide camera system to ensure cameras are working and adjusted properly.
Performs as back-up for the associate that review bank wide security system log and notifies appropriate parties when alarms are detected.
Assist the Purchasing and Property Management team to ensure that all safety and security drills and tests are performed, i.e. quarterly door alarm checks, fire drills, tornado drills, etc.
Maintain a professional manner, and a neat and organized work area.
Engage in personal development activities, required online learning, and/or classroom training.
Follow the Essentials of Excellence and exhibit the Corporate Values in both external and internal interactions.
Coordinates the Certificate of Insurance program with all vendors ensuring that all COIs are current and up to date.
Coordinates and performs monthly corporate campus security alarm testing.
Maintains corporate campus ID card program, issuing new cards, retrieving cards from former associates and tracks all changes.
Performs Purchasing back-up for office supply purchases
Performs as back-up to Mail Room daily functions during low staffing.
Supports OpCen by paying bills for Focus Building