Administrative Assistant (for Purchasing) [JHO]

JAX Mercantile Co.•Laporte, CO

4d•$17 - $19•Onsite

About The Position

The Administrative Assistant role in Purchasing keeps the flow of deliveries and payments moving so Jax can continue to have the right quantity and selection of items on the shelves. This role requires maintaining the database of incoming purchase orders, ensuring the payment of invoices, and working with others to resolve discrepancies. All Jax employees are expected to provide outstanding customer service, which Administrative Assistants do externally with product vendors and internally with Receivers and the Accounting departments. Jax is a family-owned business committed to providing exceptional customer service and high-quality products. We pride ourselves on being an organization that drives support for local businesses and stays conservation-minded. For this position, Jax is looking for candidates who can work in the office, are skilled in MS Excel, detail-oriented, and who have previous retail work experience. Office staff are sometimes called upon to assist in moving deliveries or to go to stores and help with unpacking and stocking product, some of which can be heavy or bulky. Candidates must be willing and able to step up and work with the team to accomplish such tasks. This is not a remote position. Work is based out of our Support Center in Laporte, CO and will require occasional trips to our stores to assist with staging or merchandising. All JAX employees are expected to provide top-notch customer service, and step up to do additional office, cleaning or reporting work as needed. Our ideal candidate has prior retail experience, and is willing to pitch-in where needed.

Requirements

Office staff are sometimes called upon to assist in moving deliveries or to go to stores and help with unpacking and stocking product, some of which can be heavy or bulky. Candidates must be willing and able to step up and work with the team to accomplish such tasks.
Candidates must be willing and able to step up and work with the team to accomplish such tasks.
Prior retail experience
Three years of experience in a clerical or administrative role, consisting mainly of tasks completed via computer, email, and phone
An aptitude for numbers and accounting functions is essential
Computer proficiency required, with advanced skills in MS Excel
Ability to maintain a professional demeanor and communicate well via phone or email
Ability to shift, move or carry products or boxes required on occasion
Works well with others
Organizational skills
Engaging and positive
Attention to detail
Full Time position
Generally, M-F business hours

Nice To Haves

One year of experience with accounts payable is preferred, preferably in the retail industry
Familiarity with both Mac and Windows preferred
willing to pitch-in where needed

Responsibilities

Maintaining good relationships with vendors, buyers, and receivers
Identifying and resolving problems with purchase orders and invoices
Ensuring payments are accurate and on time
Resolving errors in deliveries and maintaining accurate records of products received
Monitoring and tracking information from a variety of sources
Building accurate purchase orders and reviewing item cards for accuracy
Quickly and correctly entering product information into the computer database
Completing forms, working with spreadsheets, and meeting deadlines
Auditing reports and systems for consistent and accurate data and record-keeping
Communicating professionally
Participating in the inventory process, counting products and tracking down discrepancies
Assisting in occasional shifting, moving or carrying of products to help with receiving or merchandising
Learning about systems, technology and products to provide better answers to questions
Taking steps to advance teamwork and develop solid working relationships with co-workers