Purchasing Administrative Assistant
About The Position
Primary duties will include: • Perform the day-to-day activities of clerical support for the purchasing department. This work will include frequent interaction with team members and departmental managers to determine their needs for goods and services. • Serve as meeting scheduler & scribe (keeping up with notes, action items, deadlines, etc.) • Track status of orders & verify confirmations against purchase orders, while researching discrepancies & making corrections. • E-mail customer care and production/shipping with delivery dates on out/low parts scheduled for delivery • Serve as primary backup to the Purchasing Specialists in the department. • Update NetSuite with price changes • Purchase order & usage reports maintenance • Set the highest ethical standards for self and others. • Other duties as assigned
Requirements
- Ability to work in a fast-paced and deadline-oriented environment with keen attention to details.
- Self-motivated, autonomous, and flexible team player with a positive, can-do attitude (problem solving vs problem starting).
- Ability to present new methodologies and ideas, while remaining receptive to constructive feedback and peer review.
- Excellent with time management; ability to re-prioritize based on changing tasks and/or deadlines.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Prior experience with NetSuite
- Able and willing to work overtime, as required.
Responsibilities
- Perform the day-to-day activities of clerical support for the purchasing department.
- Serve as meeting scheduler & scribe
- Track status of orders & verify confirmations against purchase orders, while researching discrepancies & making corrections.
- E-mail customer care and production/shipping with delivery dates on out/low parts scheduled for delivery
- Serve as primary backup to the Purchasing Specialists in the department.
- Update NetSuite with price changes
- Purchase order & usage reports maintenance
- Set the highest ethical standards for self and others.
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
