Purchasing Assistant

Cambridge Housing Authority•Cambridge, MA

16h

About The Position

The primary purpose of this position is to assist the Senior Purchasing Agent in the maintenance of the Cambridge Housing Authority’s (“CHA” or “Authority”) procurement system and adherence to its policies. All activities must support the CHA’s strategic goals and objectives and produce results that accomplish the goals of the Purchasing department.

Requirements

High school diploma or GED; and the equivalent of one year of responsible experience in purchasing or financial record keeping.
Must have valid Massachusetts driver’s license and be insurable under CHA policies.
An equivalent combination of education and experience may be considered.
To perform this job successfully, an individual should have strong computer skills (MS Office Suite 2000 and Internet Explorer).
Possess typing speed of 45 wpm or higher.
Ability to learn other computer software programs may be required by assigned tasks.
Knowledge of procurement and accounting policies, procedures, regulations and guidance materials
Ability to perform simple accounts payable functions
Ability to follow oral and written instructions
Ability to work with all levels of staff to accomplish departmental goals and objectives

Nice To Haves

Working knowledge of electronic data processing systems (MLS) and Lotus Notes is desirable.

Responsibilities

Reviews all purchase requisitions for accuracy according to the CHA procurement policy
Maintains detailed and accurate purchasing files
Disperses purchase orders to managers, vendors, and accounts payable in a timely manner
Maintains proper requisition coding
Maintains parameters for all purchase order summary pages
Attends public bid openings when required by the Senior Purchasing Agent
Maintains all bid files and quote files
Obtains quotes for material purchase requisitions
Prepares and maintains purchasing activity reports
Performs periodic inventory at remote site(s)
Assists with related accounts payable functions
Maintains contact with vendors
Performs other related duties as assigned