Purchasing Accounting Assistant II

Rice University•Houston, TX

8h•Hybrid

About The Position

The Purchasing Accounting Assistant II is responsible for assisting the BioSciences at Rice Department with budgeting and financial recordkeeping. They will serve as the purchasing agent for the department and will be responsible for processing purchase orders and reconciling purchasing card reports for a large population of faculty and postdoctoral researchers. This includes, but is not limited to, supplies, travel, and other lab-related expenses. The ideal candidate has experience working in a college or university accounting support role.

Requirements

HS diploma
2+ years of related administrative and/or accounting experience
Advanced knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
Advanced attention to detail and accuracy
Good listening, verbal, and written communication skills
Ability to work and participate in a team environment
Ability to plan and schedule effectively

Nice To Haves

Bachelor’s degree
Bookkeeping and/or accounting coursework
Three years of experience working at a university
Experience at Rice University
Experience using Oracle
Experience working in a college or university accounting role

Responsibilities

Prepares, reviews, processes, and reconciles invoices and expenses
Prepares detailed expenditure and budgetary reports
Serves as the purchasing agent for the department
Reviews and interprets legal documents for financial terms and conditions
Maintains proper records related to purchasing card purchases in accordance with University purchasing card policies and procedures
Assists faculty, students, and staff by responding to inquiries about purchase orders and obtaining quotations
Prepares and submits accounting forms as needed during reconciliation (e.g., budget transfers, expense and revenue corrections, internal department transactions)
Researches and resolves problems associated with invoice discrepancies
Reconciles monthly credit card statements by gathering supporting documents
Trains faculty, students, and staff on the use of Oracle
Assists accountants as needed with report distribution, fund and grant reconciliation, and special projects by compiling reports, payment records, and other supporting documentation
Assists the department chair, accounting manager, and executive administrator with projects and/or reports as requested
Performs all other duties as assigned