Purchasing Assistant

Doyon Limited•Fairbanks, AK

4d•Onsite

About The Position

The Purchasing Assistant provides administrative support for the Company's purchasing program. This is an in-person position located in Fairbanks, Alaska.

Requirements

High School Diploma or equivalent Required
2 years of administrative experience in a professional office environment. Required
Ability to understand and follow written and verbal communication and instructions. (required proficiency)
Ability to work independently and collaborate within a team. (required proficiency)
Ability to create and document SOPs that include daily activities and best practices. (required proficiency)
Ability to maintain strict confidentiality in all matters. (required proficiency)
Ability to work within multiple deadlines. (required proficiency)
Ability to work with diverse groups of people. (required proficiency)
Ability to effectively communicate in writing, in person, over the phone, and video. (required proficiency)
Demonstrated organizational skills and attention to detail. (required proficiency)
Demonstrated proficiency with Microsoft Office Suite. (required proficiency)
Demonstrated strong interpersonal and relationship building skills. (required proficiency)
Excellent time management skills. (required proficiency)
Excellent critical thinking and problem-solving skills. (required proficiency)
Excellent customer service skills. (required proficiency)
Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities.
Must have a valid driver's license issued by the State of Alaska.
Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.

Nice To Haves

Associate's Degree in business, purchasing, procurement, or related field. Preferred
Intermediate experience with SharePoint. (preferred proficiency)

Responsibilities

Provides purchasing and administrative support to the department.
Serves as the company’s Small Business Liaison Officer (SBLO).
Creates reports, purchase orders, memoranda, and other documents.
Researches vendors and collects pricing information, product specifications, and other data related to goods and services.
Establishes and maintains recordkeeping system for purchasing department.
Process and reconcile invoices and purchase orders for submission to accounting.
Participate in month-end closing activities.
Complete new vendor set-ups and updates to existing vendor records.
Assist with special projects.
Learn, adopt, and apply safety programs.