Purchasing Assistant

Contra Costa Electric, Inc.•Bakersfield, CA

1d•$19 - $27•Onsite

About The Position

Contra Costa Electric is seeking a detail-oriented and proactive Purchasing Assistant to support the procurement, ordering, and tracking of materials and equipment for commercial, industrial, low-voltage, and utility projects. The ideal candidate will have experience in the electrical contracting industry and a strong understanding of sourcing, ordering, scheduling, documentation, and cost control.

Requirements

1–3 years of purchasing experience in the electrical or construction industry.
Proficiency in procurement and invoicing software and Microsoft Excel.
Business writing and reporting skills
Knowledge of electrical materials and construction workflows.
Must maintain excellent communications and working relationships with multiple levels of employees, management, suppliers, and customers.
Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
Must be skilled in prioritizing, problem solving, multi-tasking and planning/organization to meet deadlines.
Perform work tasks by receiving direction and then working independently with an interest in quickly learning and applying new skills and abilities.
Demonstrate consistent ability to be dependable, consistent, diligent, and thorough.
Must be self-motivated, dependable, and able to work efficiently in a fast-paced environment.
Must have high standards of quality with attention to detail.
Must have the demonstrated ability to effectively communicate in English and collaborate with employees, vendors, and suppliers.

Responsibilities

As a backup to the purchasing agent, assist in creating and processing purchase orders.
Assist with resolving issues related to shortages, back orders, damaged material, incorrect shipments, or returns.
Maintain supplier contact information.
Support supplier compliance with company purchasing policies.
Assist accounting department with setting up new suppliers in accounting system.
Gather and confirm all delivery tickets and packing slips are received from the field and warehouse, and coordinate with Administrative Assistant for processing.
Maintain backorder log and communicate weekly reports to project managers and purchasing agent.
Assist project managers with monitoring and updating their material matrix.
Enter purchasing data for equipment rentals into PowerPurchase.
Ensure rentals are coded correctly to jobs, phases, and cost codes.
Track and confirm all purchase orders are routed to the appropriate approvers and confirm the purchase orders are approved in a timely manner.
Track all rentals from initial requisition date to call off date.
Receive, scan, and upload supplier invoices into pVault.
Update purchase orders with corrections, changes, additions, and notes.
Reconcile monthly statements from rental suppliers confirming all rental invoices are processed in a timely manner.
Coordinate call offs with field foreman, project managers, and rental suppliers.
Assist project managers with monitoring and updating their equipment rental matrix.