Purchase/Procurement Agent 2

Human Services, Department of•Atlanta, GA

12d•Onsite

About The Position

The Georgia Department of Human Services (DHS), Office of Information Technology, is seeking a Purchase/Procurement Agent 2 in Atlanta, Fulton County, Georgia. DHS works to strengthen Georgia by helping individuals and families access services that promote self-sufficiency and independence and protect vulnerable children and adults. Under general supervision, this position provides professional-level category support for procurement activities, including purchasing Information Technology-related goods and services. The role helps plan, organize, and coordinate purchasing in accordance with procurement policies and procedures, best practices, time constraints, and the department’s strategic business plan. The position supports timely, cost-effective, high-quality procurement through cooperative and proactive practices and helps facilitate communication between the agency and providers. The agent works under the supervision of the Purchasing Manager, with latitude to use initiative and independent judgment. The position requires developing and applying professional procurement knowledge, including knowledge of the Georgia Procurement Manual and applicable rules, regulations, and laws. The selected candidate must obtain and maintain Georgia Certified Purchasing Associate (GCPA) certification. Duties may include other work assigned within the purchasing and procurement team.

Requirements

Bachelor’s degree in business administration, public administration, or a directly related field from an accredited university; or four years of experience in a purchasing environment; or two years of experience as a lower-level Purchase/Procurement Agent 1 (FEP20) or equivalent. The posting also includes an alternate minimum qualification of an associate degree in accounting, business, or a directly related field and two years of procurement-environment experience; a technical diploma in accounting or business and three years of procurement-environment experience; or two years at the lower-level Procurement Agent 1 (FEP020) or equivalent.
Obtain and maintain Georgia Certified Purchasing Associate (GCPA) certification.
Some positions require Georgia Procurement Manual area-specific certifications.
Candidates may be subject to pre-employment drug screening, education verification, reference checks, motor vehicle records checks, and criminal background checks.
In an identified emergency, DHS employees may be required to assist with the department’s emergency responsibilities.

Nice To Haves

Ability to self-motivate and work with minimal supervision on tasks requiring daily follow-up and follow-through.
Experience using Microsoft Office Suite, PeopleSoft 9.0, and Team Georgia Marketplace e-Procurement.
Experience with electronic data record-keeping and reports.
Effective writing skills.
Strong reading comprehension.
Strong evaluation skills.
Excellent interpersonal skills and a customer-service focus.

Responsibilities

Provide professional-level category support in a variety of procurement activities.
Participate in ongoing category and vendor performance management.
Assist with planning, organizing, and coordinating the procurement of Information Technology-related goods and services.
Support processes for timely, cost-effective, high-quality procurement and facilitate communication between the agency and providers.
Coordinate purchases of merchandise, supplies, equipment, and services using established guidelines, rules, regulations, policies, and laws.
Prepare, review, track, and expedite purchase orders.
Review quotes, proposals, agreements, and purchase orders for compliance with agency policy, regulations, and laws.
Generate reports and maintain records of goods ordered and received.
Assist in maintaining the procurement database and coordinate purchases with departments and vendors.
Monitor and track vendor performance; discuss defective or unacceptable goods or services with users, vendors, and others, determine causes, and take corrective action.
Develop and maintain relationships with key vendors.
Administer purchasing policies and procedures in conjunction with Office of Information Technology requirements and applicable regulatory guidelines and state and federal laws.
Assist with training staff on purchasing and procurement practices and policies.
Develop and apply professional knowledge of procurement, including the Georgia Procurement Manual and related rules and regulations.
Develop awareness and understanding of legal implications and possible complications.
Attend appropriate training and obtain and maintain Georgia Certified Purchasing Associate (GCPA) certification.
Perform other duties as assigned within the purchasing and procurement team.