Purchase Order Specialist
About The Position
The Purchase Order Specialist supports departmental service lines to ensure distribution and vendor suppliers have accurate and timely payments by executing construction purchase orders. Monitors the complete lifecycle of each purchase order from creation to store receipt. Tracks progress versus a predetermined timeline and communicates delays and/or issues to management for guidance. Collaborates with various internal and external stakeholders to help resolve any order issues that may occur during their progression in a timely fashion. Works under moderate supervision. Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. Communicates information that requires some explanation or interpretation.
Requirements
- High School Diploma / GED is required.
- Minimum of 3 years of experience in Procurement, Purchasing, Acquisitions, and/or related field is required.
- Intermediate knowledge of Outlook and Microsoft Office, including Excel pivot tables and VLOOKUP formulas, is required.
- Solid customer, quality, and results orientation.
- Exceptional attention to detail is required.
- The ability to adapt and flex to a changing environment.
Nice To Haves
- Bachelor’s degree in Finance, Accounting, Data Management, and/or related field is preferred.
- Experience working in Construction, Property Management, and/or Maintenance industry is preferred.
Responsibilities
- Review and ensure distributor and supply partner pricing are accurate.
- Audit bid uploads and purchase requisitions to ensure products and pricing match existing category standardizations.
- Enter and maintain purchase order information into departmental databases.
- Monitor construction progress stages and deliver status reports to management.
- Assist management and key stakeholders on reporting pertaining to purchase order statuses, rehab for sale analysis, and vendor payment statuses.
- Work closely with the field and other customers/vendors to obtain all required documentation to close out construction stages.
- Ensure in-service data is populated at the time construction is verified.
- Review all necessary documentation required to certify property and within compliance of SOX rules and regulations.
- Identify and resolve any transactional issues and discrepancies as needed with internal and external customers.
- Assist with research, analysis, and reconciliation of accounts payable with vendor ledger.
- Prepare purchase order reconciliation reports for monthly, quarterly, and year-end closings.
- Be responsible for vendor onboarding training along with explanation of internal invoicing process, acceptance/performance of work order and explanation of standardized operating procedures and policies.
- Communicate and collaborate with various departments (i.e., Accounting, Finance, Accounts Payable, and Vendor Management) to maintain cross functional communication regarding best practices management for the purchase order process.
- Review standardized processes and procedures and assist with identifying and developing operational efficiencies and automated solutions.
- Prepare and deliver property scope and updates financial records for preparation of acquisitions and disposition portfolio.
Benefits
- medical, dental and vision insurance
- flexible spending accounts and/or health savings accounts
- dependent savings accounts
- 401(k) with company matching contributions
- employee stock purchase plan
- tuition reimbursement program
- 9 paid holidays per year
- paid time off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
