Purchase Order Invoicing Specialist

Viking Inc•Belfast, ME

2d•Onsite

About The Position

The PO Invoicing Specialist is responsible for processing, verifying, and reconciling purchase order (PO) based invoices in a timely and accurate manner. This role ensures that all supplier invoices are properly matched with purchase orders and receipts, discrepancies are resolved efficiently, and payments are made in a timely manner.

Requirements

Excellent verbal and written communication skills.
Strong understanding of the procure to pay process
Excellent attention to detail and organizational skills
Proficiency in Microsoft Office and accounting software
Strong communication and problem-solving skills
Ability to work independently and manage multiple priorities
A minimum of 1-3 years of experience in an Accounts Payable or Invoice processing role, preferably handling high volumes.

Nice To Haves

An Associates or Bachelors degree in Accounting, Finance, or Business is preferred

Responsibilities

Review, Validate, and process PO Based invoices within the account system (Bistrack)
Verify that invoice details (price, quantity, vendor information, payment terms) match the corresponding purchase orders (POs) and receiving documentation.
Investigate and resolve discrepancies between invoices, Pos, and receiving reports by communicating with vendors, and internal departments.
Prioritize invoices for timely payment and take advantage of early payment discounts when applicable.
Establish and maintain positive relations with vendors, handling inquires regarding invoice issues.
Include but limited to assisting with answering overflow of incoming calls, filing, scanning and assisting with cashup/nightly reconciliation of cash drawers.