Invoicing Specialist
About The Position
GrayMar Environmental Services is expanding its national presence, guided by core values of Respect, Integrity, Safe Work Practices, Excellence in Service, and Family, encapsulated as RISE through Caring. The company specializes in environmental remediation, health and safety, hazardous materials management, waste disposal, and environmental emergency response, offering comprehensive and sustainable solutions to help clients manage risk, maintain compliance, and protect the environment. Safety is paramount, supported by a highly skilled and dedicated team. GrayMar fosters a culture that values every employee, promoting continuous learning, professional development, and long-term career growth. A robust benefits package is provided, including wellness programs, a 401(k) with company matching, spending account options, and comprehensive medical, dental, and vision coverage, along with company-paid life and disability coverage. Inclusion is fundamental to GrayMar's innovation, drawing strength from diverse experiences and perspectives to create an inclusive environment. The Invoicing Specialist will be responsible for assisting in writing invoices for large company contracts, ensuring their accuracy, and sending them to clients in an efficient and timely manner.
Requirements
- High school diploma, GED, or equivalent required.
- At least 2 years of experience in an Invoicing Specialist, Billing Specialist or similar role required.
- Strong work ethic with a safety-first mindset.
- Ability to work independently or part of a team while managing multiple tasks and deadlines.
- Excellent written and oral skills.
- Strong problem-solving skills.
- Excellent organizational skills and attention to detail.
- Ability to prioritize tasks.
- Excellent time management and proven to meet deadlines.
- Proficient computer skills with multiple programs such as Excel, Word, SharePoint, Email, Adobe etc.
- Outstanding customer service.
- Good attitude and be a team player.
Nice To Haves
- Bachelor's degree preferred.
- Prefer environmental services experience.
Responsibilities
- Managing databases and payment systems.
- Verifying client information.
- Listing down the due amount and itemized account of goods and services.
- Charging accurate tax.
- Deducting discounts.
- Creating invoice packages with supporting back up documentation, such as vendor bills, manifests, and spill reports.
- Efficient filing and electronic filing.
- Branch invoicing support.
- Open Invoice reports with detailed notes.
- May assist with other administrative activities as needed.
- Perform other related duties as assigned.
Benefits
- Robust benefits package
- Wellness programs
- 401(k) with company matching
- Spending account options
- Comprehensive medical coverage
- Comprehensive dental coverage
- Comprehensive vision coverage
- Company-paid life coverage
- Company-paid disability coverage (long and short-term)
- Comprehensive health benefits coverage after 60 days of full-time employment.
- 401(k) with possible yearly company match.
- Company paid STD, LTD, and life insurance.
- Company paid time off and holidays.
- Career path programs and ongoing company paid training.
- Family culture with positive and safe work environments.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
