Invoicing Specialist

FORENSIC ANALYTICAL CONSULTING SERVICES INC•Hayward, CA

1d•$28 - $35

About The Position

The Invoicing Specialist plays a critical role in ensuring the accuracy, efficiency, and integrity of the company's billing operations. This position is responsible for the full lifecycle of customer invoicing; from preparation and issuance to discrepancy resolution and financial reporting. Core to this role is ensuring that pricing aligns with contractual agreements, resolving billing discrepancies, maintaining detailed billing records, responding to customer inquiries, and producing financial reports as requested. The ideal candidate brings sharp attention to detail, strong communication skills, and the ability to thrive independently in a fast-paced, deadline-driven environment.

Requirements

Technical Proficiency: Hands-on experience with accounting software (e.g., QuickBooks, SAP), Microsoft Excel, and ERP systems, paired with a high standard of data entry accuracy.
Professional Skills: Exceptional attention to detail; strong written and verbal communication; effective problem-solving and organizational abilities; proven time management skills with the ability to work independently and meet tight deadlines without compromising quality.
Experience: Prior experience in invoicing, billing, accounts receivable, or project-based accounting is required.
Education: Associate degree with a concentration in Accounting, Finance, or a related field
Must be able to pass a background check.

Responsibilities

Invoice Generation: Prepare and issue accurate, professional invoices to clients, ensuring timely delivery within established timeframes.
Data Verification: Validate invoice details against the project management system to confirm correct pricing, terms, and billing conditions, maintaining strict adherence to internal timelines.
Issue Resolution: Proactively identify, investigate, and resolve billing discrepancies — working both independently and collaboratively with clients and internal teams to reach timely, accurate outcomes.
WIP Management & Monitoring: Post and monitor work-in-progress (WIP) on a daily basis to ensure precise tracking of revenue and billing status; identify and address variances promptly to maintain financial integrity.
Project Monitoring: Conduct thorough reviews of closed projects to verify that all billable items have been posted and invoiced, revenue is properly recognized, and documentation is complete and compliant.
Cross-Functional Support: Partner with other divisions to fulfill invoicing needs, ensuring consistency, accuracy, and alignment with established billing procedures across the organization.
Accounts Receivable Support: Collaborate with the Accounts Receivable team to address client inquiries and assist with collections efforts in a timely and professional manner.
Record Keeping: Maintain accurate, well-organized, and fully compliant billing records while consistently meeting fast-paced deadlines.

Benefits

Competitive base salary with performance-based bonus structure tied to individual and team achievements.
Comprehensive benefits package, including:
Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company.
401(k) retirement plan with company matching contributions
Vision and dental plan options
Flexible Spending Accounts (health care and dependent care)
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
Tuition Reimbursement Program to promote higher education
Paid training and certifications to support career advancement
Incentive Bonus Plan and Donation Matching Program