Purchase Order Contracts Administrator
About The Position
Cordoba Corporation is a leading engineering and design firm based in California. We are seeking a Purchase Order Contract Administrator to join our Facilities Sector. The ideal candidate will be responsible for coordinating with District project management personnel, PMO teams, College Project Teams, and campus stakeholders to develop and prepare procurement packages for the selection of general contractors, design-build firms, and professional service providers such as architects, engineers, and inspectors. This role manages a variety of competitive bidding and consultant selection processes from planning through contract award, ensuring compliance with procurement policies, contractual requirements, and project objectives. The Purchase Order Contract Administrator serves as a key liaison among stakeholders, facilitating efficient procurement activities, maintaining accurate documentation, and supporting the successful delivery of construction and professional services contracts.
Requirements
- Minimum of 5 years of relevant experience to the position description.
- Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
- Proficient with Microsoft Excel, Word, and Adobe Acrobat.
- Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
- Must be detail-oriented and organized.
- Must be a fast learner and logical thinker.
- Must be focused on quality and accuracy.
- Excellent communications skills, both written and verbal.
- Ability to accurately track and report status when managing concurrently running projects.
Nice To Haves
- Bachelor’s degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.
Responsibilities
- Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).
- Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
- Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
- Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
- Reporting, tracking, and quality control for assigned procurements processes.
- Responsibility for multiple concurrent procurement processes with various stakeholders.
- This is a heavily administrative role with minimal administrative support.
- This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.
- Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.
Benefits
- Multiple medical and dental insurance plans
- Vision insurance
- Paid AD&D and life insurance
- 401k with an industry leading employer match
- Generous vacation and sick leave accruals
- 9 paid holidays
- Other forms of paid time off
- Flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans
- Employee assistance program
- Well-being benefits that include stress management, nutrition, and financial well-being
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
