Purchase Order Fulfillment Specialist

Mac Papers and Packaging,•Jacksonville, FL

8h•Onsite

About The Position

The Purchase Order Fulfillment Specialist is responsible for managing purchase order activity for an assigned group of suppliers within a specific line of business. This role supports the purchase order lifecycle, after orders are placed, ensuring POs are accurately maintained, supplier follow-up is completed, past-due orders are tracked, cost updates are processed, and invoice-to-PO variances are resolved in a timely manner. This position serves as the primary day-to-day contact for assigned supplier PO activity and works closely with buyers, accounts payable, and suppliers to ensure purchase orders move efficiently from placement through delivery and invoice resolution.

Requirements

2+ years of experience in procurement, supply chain, or purchasing is required.
Strong analytical skills and proficiency in Excel and ERP systems.
Excellent communication and negotiation skills.
Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
Knowledge of sourcing strategies, contract terms, and supplier relationship management.
Knowledge of procurement best practices, industry trends, and regulations.
Strong attention to detail and organizational skills.
Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
Must be able to work alone, and with a team.
Must be able to pass a drug screen and criminal background check.

Nice To Haves

Bachelor’s degree in Supply Chain Management, Business Administration, Economics, or a related field is preferred.
Experience in a distribution or logistics environment preferred.

Responsibilities

Serve as the primary owner for tracking supplier PO status, open order activity, delivery updates, cost changes, and invoice-related issues after POs have been placed by the buying team.
Build strong working relationships with assigned suppliers and internal business partners.
Ensure PO data is updated accurately and in a timely manner, including changes related to costs, delivery dates, quantities, supplier confirmations, and other required order details.
Collaborate with buying and sourcing team to address potential supply gaps.
Communicate proactively with the manager and internal stakeholders regarding delays, discrepancies, or supplier concerns.
Partner with Sourcing, MDM, and other internal stakeholders to resolve cost discrepancies.
Research and resolve Medius invoice-to-PO variances for assigned suppliers.
Identify recurring invoice variance trends or process deviations and communicate them to the manager for process improvement or supplier follow-up.
Place drop ship purchase orders for assigned 100% drop ship suppliers.
Ensure drop ship POs are processed accurately, completely, and within required timelines.
Receive POs and collaborate with customer service in a timely manner to allow for timely billing of drop ships.
Partner with internal teams to resolve issues impacting order flow, supplier execution, or customer/order fulfillment.