Purchase Order Analyst

Government of the Virgin Islands

2d•Hybrid

About The Position

The Purchase Order Analyst is responsible for researching purchases, conducting the analysis of outstanding purchase orders, and the processing of daily purchase orders. This employee reports to the Director of Procurement. Work is reviewed for efficiency and effectiveness by the supervisor.

Requirements

Graduation from a recognized college or university with major work in Business Administration or a closely related field and two (2) years of responsible administrative experience.
Knowledge of modern purchasing principles and practices.
Knowledge of insular laws and regulations governing public procurement.
Knowledge of the equipment and material needs of the department and of the standards and specifications desired by the department.
Knowledge of the principles, practices and techniques of office management.
Knowledge of price and market trends.
Ability to interpret, apply and explain departmental and governmental policies, rules and regulations relating to procurement and property.
Ability to prepare comprehensive activity reports.
Ability to assign work and to supervise staff of clerical, technical and supervisory personnel.
Considerable knowledge of Microsoft Office (Word and Excel)
Excellent writing and oral communication skills.
Ability to work harmoniously and effectively with all those contacted during the course of work.
Ability to exercise sound, independent judgment in carrying out functions of the position.

Responsibilities

Maintains documentation of outstanding open purchase orders which includes remaining balances, conversations and program identification.
Provides reports on all purchase orders created and issued.
Analyzes Outstanding Purchase Order Report on a continuous basis to ensure prompt vendor payment.
Ensures contact is made and documented with all vendors on purchase orders created and issued to confirm receipt of purchase orders and the estimated time of delivery of goods and or service.
Ensures that purchase orders are liquidated timely.
Establishes and maintains needed records and files.
Recommends changes in procedures, methods and policy for improved efficiency in procurement techniques.
Maintains liaison with vendors and the purchasing agent on prices, errors, and complaints on delivery.
Prepares routine and technical correspondence.
Displays the highest ethical and professional behavior in working with staff, vendors and outside agencies associated with the purchases.
Performs related duties as assigned.