Publications Coordinator

COG Research Foundation, LLC

20h•$70,296 - $101,911•Remote

About The Position

The Publications Coordinator supports the development, review, submission, and tracking of manuscripts, abstracts, and related publication materials resulting from Children’s Oncology Group (COG) research. Employed by COG Research Foundation, LLC and serving COG, the coordinator manages day-to-day publication operations and acts as a primary liaison for authors, writing committees, scientific and study committee chairs, statisticians, COG leadership, research operations staff, external reviewers, and other stakeholders. The role coordinates internal and external review workflows, maintains publication records, and supports compliance with organizational policies, standard operating procedures, sponsor requirements, and public access requirements. The position reports to the Manager of Member Engagement. The position is fully remote, and the employee must reside in the United States. Some travel is required, including travel to COG Group Meetings twice a year. The full salary range is $70,296 to $101,911 per year; the typical hiring range is $70,296 to $86,104, based on 100% FTE. Starting salary depends on the candidate’s knowledge, skills, experience, and budget availability. The position requires at least two years of related work experience, preferably in medical journal publications, and a bachelor’s degree in Journalism, English, Communications, or a related field, or four additional years of related experience in place of the degree. Preferred qualifications include four years of related experience and experience in clinical or oncology research, cooperative group operations, academic medicine, medical publishing, or scientific publications support.

Requirements

At least two years of related work experience, preferably in medical journal publications.
Bachelor’s degree in Journalism, English, Communications, or a related field, or four additional years of related experience in place of the degree.
Ability to perform the essential duties satisfactorily.
Strong organizational skills and ability to manage multiple submissions, deadlines, reviews, and follow-up actions simultaneously.
Excellent written and verbal communication skills, including professional correspondence with investigators, authors, committee members, leadership, and external reviewers.
High attention to detail and ability to review submissions for completeness, consistency, and compliance with requirements.
Proficiency with Microsoft Office applications, shared document platforms, databases, spreadsheets, calendars, and tracking tools.
Ability to work independently, exercise sound judgment, maintain confidentiality, and escalate issues appropriately.
Ability to learn new software programs easily.
Ability to travel to COG Group Meetings twice a year.
Employee must reside within the United States.

Nice To Haves

Knowledge of NIH Public Access policy, PubMed Central deposit requirements, publication compliance processes, or grant-reporting publication needs.
Experience coordinating manuscripts, abstracts, publications, research administration, scientific communications, or comparable project workflows.
Familiarity with manuscript and abstract submission workflows, journal and meeting requirements, author review processes, and publication tracking systems.
Four years of related work experience, preferably in medical journal publications.
Experience in clinical research, oncology research, cooperative group operations, academic medicine, medical publishing, or scientific publications support.
Experience developing or maintaining SOPs, process documentation, reports, calendars, and publication status dashboards.

Responsibilities

Manage day-to-day operational tasks related to COG manuscript development.
Serve as the primary COG Publications contact for authors, writing committees, scientific and study committee chairs, statisticians, and other contributors.
Communicate publication requirements to study committee chairs and help initiate manuscript development within prescribed timelines.
Monitor timelines, follow up with contributors, and support adherence to project milestones.
Update the COG study database with manuscript-related information.
Review manuscripts and abstracts for required components before submission to journals, scientific meetings, and other external venues.
Identify required updates to incomplete or noncompliant submissions and engage authors to address them.
Coordinate internal COG leadership review and approval processes for manuscripts.
Determine and facilitate applicable external reviews, including NCI, Industry-sponsored Trials Program, and/or NCI Community Oncology Research Program reviews.
Ensure external reviews are completed before manuscript or abstract submission and, when needed, arrange secondary external review of accepted abstracts before final meeting submission.
Monitor journal and meeting outcomes for submitted manuscripts and abstracts, following up with authors to verify status.
Maintain COG publication databases, including publication statuses, milestones, and record completeness.
Ensure publications comply with COG, NIH, NCI, and other sponsor requirements.
Monitor MyNCBI bibliographies for COG grant principal investigators and ensure publications are associated with appropriate grants.
Support compliance with the NIH Public Access policy, including deposit of manuscripts into PubMed Central for grant application and reporting purposes.
Manage the COG Publications email inbox, respond to inquiries, triage requests, and identify issues requiring manager review.
Guide COG members on publication policies, submission requirements, and process expectations.
Submit publication cost invoices on behalf of COG authors for payment in accordance with COG policies and procedures.
Maintain the COG Abstract Pre-Submission Calendar.
Compile grant-related bibliography requests with a high degree of accuracy and compliance.
Create and post bibliography reports summarizing recent COG publications as required.
Develop and maintain an author promotion toolkit for COG members.
Serve as the subject matter expert on group-wide policies and internal SOPs for abstract and manuscript operations.
Identify and implement improvements to processes and systems.
Stay informed about relevant NIH policies regarding grant-funded publications.
Travel to COG Group Meetings twice a year to support meeting operations.
Perform other duties as assigned.