Publication Coordinator

Red Carrot • McLean, VA

3d • Hybrid

About The Position

Red Carrot is seeking a Publication Coordinator to manage the logistical and administrative lifecycle of document production, from intake through final publication, for the customer's research communications program. The position is contingent upon contract award and is based in a hybrid work arrangement in McLean, Virginia.

Requirements

• Bachelor's degree in Communications, Business, or Liberal Arts.
• 3–10 years of experience in document management or publishing workflows.
• Strong organizational skills and attention to deadlines across multiple concurrent projects.
• Ability to obtain a USDOT Personal Identity Verification (PIV) credential.

Responsibilities

• Manage scheduling and publication-cycle timelines for a high volume of documents.
• Track document versions through the full approval chain across editors, designers, and reviewers.
• Ensure all required sign-offs are obtained prior to publication.
• Coordinate intake and assignment of new publication requests through the project tracking system.
• Support monthly and ad hoc reporting on publication status and production milestones.
• Maintain organized records of production files, approvals, and correspondence.

Benefits

• Tuition reimbursement and professional trainings for eligible employees.
• Medical, dental, vision, life insurance, and long-term disability coverage.
• 401(k) retirement and Roth plan with company matching and no vesting period.
• Discretionary profit-sharing plan for eligible employees after one year of employment.
• Flexible work hours, paid time off, and 11 federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level