PW Senior Analyst

Riley County, KS•Manhattan, KS

7d•$62,816 - $68,265

About The Position

The Public Works Senior Analyst supervises, maintains, and facilitates a variety of accounting systems for the Public Works Department. The position provides accurate information for accounts payable and receivable, cost accounting, budgeting, inventory, and other financial functions. The employee must comply with applicable legal requirements, rules, regulations, policies, practices, and procedures. The role independently carries out assignments with little supervision, resolves issues and conflicts, and is occasionally reviewed by the supervisor. Work follows established accounting methods and procedures, while other guidelines may be interpreted and adapted to address specific problems. The position consults with supervisors on objectives, resources, schedules, deadlines, project scope, and work requirements, and its work affects the accuracy and reliability of agency processes and services. The role has regular contact with vendors, employees, supervisors, administrators, county officials, other governmental agencies, business representatives, and the public to obtain, clarify, or provide information; encourage compliance through persuasion or negotiation; and resolve problems. Work is generally performed in an office setting, with computer operation, visual attention, and dexterity. Everyday office risks require normal safety precautions; occasional exposure to verbal or physical abuse from disgruntled individuals is noted, and noise is usually moderate.

Requirements

Associate degree in Business Finance or equivalent; an appropriate combination of education and experience may be considered in lieu of this requirement.
Three years of accounts payable and accounts receivable experience.
Two years of computer experience and proficiency in Microsoft Word and Excel.
Valid driver's license with an acceptable driving record.
Knowledge of routine and complex bookkeeping principles and accounting transactions, and the ability to apply them.
Knowledge of modern office practices and procedures.
Ability to communicate clearly and concisely, orally and in writing.
Ability to work with multiple interruptions and move between projects with ease.
Ability to use discretion with confidential information.
Ability to develop and maintain spreadsheets and learn new software applications.
Ability to operate computers, calculators, copiers, computerized time clocks, and related office equipment.
Ability to establish and maintain effective working relationships with employees, supervisors, government officials, vendors, and the public, and to deal tactfully with people.
Ability to plan, prioritize, organize, and complete work assignments.
Ability to perform mathematical computations efficiently and accurately.
Ability to maintain complex financial records and accurately prepare budget analyses and financial reports.
Ability to integrate and apply database, spreadsheet, word-processing, and graphics software to complex accounting records and other information in a personal-computer local-area-network environment.
Ability to work independently with little supervision.
Strong attention to detail and ability to identify discrepancies or errors and ensure records and information are accurate and complete.
May be required to perform related work during and after hours, any day of the week, including holidays.

Nice To Haves

Two years of experience maintaining and implementing automated accounting systems.
Notary for the State of Kansas.

Responsibilities

Oversee daily administrative operations of the Accounts Receivable and Accounts Payable Section.
Manage financial activities and processes for Public Works and Solid Waste.
Manage Public Works capital improvement program (CIP) fund activity.
Provide courteous service to the public and area professionals regarding Public Works, Solid Waste, and Benefit District services.
Consult with vendors, customers, and county personnel to discuss, formulate, and resolve accounts payable issues.
Serve as the department purchase card administrator.
Establish and maintain cost-account monitoring, reporting systems, and procedures in accordance with state and federal audit guidelines and auditor requirements.
Prepare and balance the annual Kansas Department of Transportation report.
Review and research current and past expenditures to maintain accurate cost accounting.
Coordinate and oversee the financial aspects of federal, state, and independent grants for all divisions.
Develop and maintain the road materials inventory system.
Design, build, and maintain database systems.
Locate and correct data-entry errors in asset maintenance software.
Prepare reports, memos, letters, financial statements, and other documents using word-processing, spreadsheet, database, and presentation applications.
Gather, develop, and maintain Accounts Receivable and Accounts Payable job procedures.
Create, modify, and implement data accounting systems.
Monitor timely completion of assignments and resolve problems and conflicts.
Develop direction and strategy for disaster funding reimbursement, including managing and implementing accounting processes and evaluating costs at federal and state levels.
Define objectives, set priorities, and determine deadlines for the systems described in the posting.
Maintain regular, predictable attendance and foster a cooperative work environment.
File diesel tax refunds by tracking meter readings, researching discrepancies, resolving problems, calculating amounts, compiling documentation, and submitting required forms to the State of Kansas.
Maintain department insurance policies by overseeing equipment lists, coordinating policy changes, and resolving discrepancies.
Organize and conduct training for database users.
Provide backup for Administrative Services department positions and building security access duties.
Perform general office duties and assist with training and troubleshooting for software packages.
Design and maintain reports and queries for software applications.
Notarize documents as needed in accordance with State of Kansas regulations.
Oversee and update the current materials price list.
Research and calculate annual equipment rental rates.
Perform other duties as assigned.