Public Works Administrative Coordinator
About The Position
The Administrative Coordinator supports the efficient operation of the Public Works Department by overseeing administrative workflows, providing specialized support for Utilities and Operations divisions of the department, and serving as the primary point of contact for employees from other departments and the public. The Administrative Coordinator works independently with minimal supervision in performing the following duties: Acts as the first point of contact for the public, including greeting walk-in customers, answering phone calls and assisting city employees from inside and outside the Public Works Department. Acting as a system administrator to various specialized software including asset management, maintaining department records, and performing other routine and non-routine administrative services. Preparing and processing work orders received from the public and other City departments. Processing transactions for the Ridgefield cemetery. Serving as Clerk to the Parks Board. Administrative work is performed in a moderately noisy office with regular interruptions during the day.
Requirements
- High school diploma or equivalent
- Two years of experience involving significant interaction with the general public
- Knowledge of modern office procedures and systems and safe work practices
- Customer service skills
- Organizational skills
- Problem-solving skills
- Technical skills
- Ability to work independently and effectively with interruptions
- Ability to maintain confidential information
- Be creative and adaptive in a changing and growing city
Nice To Haves
- Experience with a local government entity
- Experience with Public Works
Responsibilities
- Overseeing administrative workflows
- Providing specialized support for Utilities and Operations divisions of the department
- Serving as the primary point of contact for employees from other departments and the public
- Acting as the first point of contact for the public, including greeting walk-in customers, answering phone calls and assisting city employees from inside and outside the Public Works Department
- Acting as a system administrator to various specialized software including asset management
- Maintaining department records
- Performing other routine and non-routine administrative services
- Preparing and processing work orders received from the public and other City departments
- Processing transactions for the Ridgefield cemetery
- Serving as Clerk to the Parks Board
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Long-term disability insurance
- Flexible spending account options
- Employee Assistance Program
- Employee Wellness program
- Voluntary life insurance
- Paid vacation
- Sick leave
- 11 paid holidays per year
- 3 additional paid floating holidays
- Career-based tuition reimbursement
- Degree and certification incentives
- Membership fees for professional organizations
- Enrollment in the Public Employees Retirement System (PERS)
- Enrollment in the Western Conference of Teamsters Pension Trust Fund
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
