Public Relations Coordinator – Talent Operations (Temporary Part-Time)
About The Position
The Public Relations Coordinator – Talent Operations will join the Public Affairs department seasonally, ahead of and during the TCS New York City Marathon, from September through early November. In this role, during lead-up working an average of 30 hours a week with race week hours increasing with potential overtime, the PR Coordinator – Talent Operations will be responsible for supporting the talent lead on the logistics for celebrity / notable runners, including all related communication with runners / representatives for: lead-up media interviews; race-week events; Expo/bib pick up; race-day VIP experience, and supporting the operations of these runners in their VIP Start and Finish locations on race day.
Requirements
- 3-5 years of experience in Public Relations, production, and/or event operations required
- Experience working with celebrities / talent / principals is required
- Experience in events is required; large-scale events preferred
- Excellent critical thinking skills
- Exceptional written and verbal communications skills
- A collaborator with strong project management skills
- Self-motivated with strong organizational skills and attention to detail
- Strong ability to multitask, meet and perform under tight deadlines, think clearly under pressure, and exercise good judgment
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
- Strong attention to detail
- Strong commitment to diversity, equity, and inclusion
- Excellent customer service skills
- Ability to work weekends and nights as required
Nice To Haves
- Bachelor's degree from an accredited college in English, public relations, communications, journalism, sports management, or related field preferred
- Passion for New York Road Runners’ mission is a plus
Responsibilities
- Support Talent Operations Lead in operations surrounding the celebrity runners
- Work with NYRR PR team and external PR agency to coordinate and schedule pre-race talent interviews
- Assist with coordination of celebrity swag bags; work with NYRR team on mailings and in-person delivery as needed to Expo
- Support with talent race bib/materials pickup and in-person delivery as needed
- Onsite talent staffing and managing talent movements at race week events
- Assist in drafting and organizing internal and external materials for celebrity/notable runner logistics
- Managing guest ticketing requests and distribution
- Participate in meetings and walkthroughs with PR team, event leads, PR agency, etc.
- Support other PR-related projects related to specialty runners and guests
- Race morning, check-in celebrity / notable runners at midtown bus loading location; ride bus to the Verrazzano-Narrows Bridge
- Escort/staff runners in/to tent and support operations throughout the morning, coordinating with PR agency team members who are part of Celebrity / Notable Runners’ team
- Escort runners to the Start line
- Help with transport of celebrity race-day baggage
- Ride PR/Broadcast sprinter van to the Finish
- Support organization of celebrity items brought from Start (e.g., baggage) and recovery items inside Celebrity / Notable Runners’ Finish tent and ensure tent is show ready for runners; assist with tracking and escorting runners and coordinating photo-ops
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
