Public Records Technician I

Escambia County Sheriff's Office•Pensacola, FL

1d•Onsite

About The Position

This class performs a variety of non-technical and technical clerical and office duties including report generation, document verification and preparation for storage, customer service/public contact duties and/or skilled duties in the imaging and scanning of documents, processing and creating of reports, and analysis of data.

Requirements

High School Diploma or equivalent (G.E.D.)
One year of specialized or technical training beyond high school
One year of office/clerical and customer service experience
Typing speed of 35 correct words per minute per 5 minutes.
Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
Business English, spelling, and punctuation
Standard office practices, procedures, and equipment
Customer service principles
Applicable terminology
Providing customer service
Using a computer and related software application
Keyboarding
Handling multiple tasks simultaneously
Conducting research
Preparing standard reports
Proofreading documents and reports
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Responsibilities

Receives, compiles, reviews, and processes a variety of records and reports, which may include: sex offender registrations, juvenile arrests, records requests, offense reports, arrest reports and/or other related information.
Generates reports associated.
Conducts research and/or contacts appropriate individuals or agencies in an effort to obtain critical information, conduct background checks, and/or provide official and certified documents.
Independently draft, compose, type, and email invoices/cost letters regarding applicable fees.
Estimate and determine the fees associated with the requests according to statute.
Prepares, indexes, scans, and performs quality control checks on document imaging system information.
Conducts research and may receive payment for fees associated with background checks and public record requests.
Issue written receipts for all funds received.
Interpret, analyze and administer Florida State Statutes and Public Record Laws.
Researches cases to analyze and determine the status and/or judicial process to determine what statues are applicable.
Performs searches in the FCIC/NCIC database.
Maintains strict confidentiality.
Makes educated decisions pertaining to criminal field.
Acts as a liaison with other agencies.
Performs quality control of images and indexes of scanned documents.
May serve as lead.