Public Records Officer

City of New York • New York, NY

9h • Hybrid

About The Position

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability. DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools. The Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development. The Counsel's Office advises the Department of City Planning (DCP), the City Planning Commission, other governmental agencies, and private entities on all issues related to zoning, land use review, planning, development, environmental review, and agency administration and procedures. DCP’s Records Access Officer, under general direction, with wide latitude for independent judgement and initiative, will work with DCP’s Records Access (FOIL) Officer and coordinating with involved DCP staff to acknowledge and respond to FOIL requests, use complex eDiscovery system to search and review emails and other correspondence, perform computerized research, enter data and generate reports in OpenRecords and DCP databases, liaise with the NYC Department of Records on all matters of records retention policy, manage the Department records retention schedules for various types of documents, working with assigned team to ensure proper storage and/or disposal are in place, manage the Departments relationship with the NYC Archives to ensure reports, commissioner files and other required documents are shared in a timely matter, manage the Departments schedule of government publications ensuring that DCP reports are uploaded to the publications portal as required, and manage the retrieval and return of DCP’s archived hard-copy files stored off-site.

Requirements

• Permanent Principal Administrative Associate or comparable civil service title
• Employee Identification Number (EIN)
• Authorization to work in the United States
• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Working with DCP’s Records Access (FOIL) Officer and coordinating with involved DCP staff to acknowledge and respond to FOIL requests
• Using complex eDiscovery system to search and review emails and other correspondence
• Performing computerized research, entering data and generating reports in OpenRecords and DCP databases
• Liaise with the NYC Department of Records on all matters of records retention policy
• Manage the Department records retention schedules for various types of documents, working with assigned team to ensure proper storage and/or disposal are in place.
• Manage the Departments relationship with the NYC Archives to ensure reports, commissioner files and other required documents are shared in a timely matter.
• Manage the Departments schedule of government publications ensuring that DCP reports are uploaded to the publications portal as required.
• Managing the retrieval and return of DCP’s archived hard-copy files stored off-site

What This Job Offers

• Job Type: Full-time
• Career Level: Principal
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees