Public Programs Coordinator

JCCSF Careers•San Francisco, CA

1d•Hybrid

About The Position

The Public Programs Coordinator plans and supports opportunities to engage San Francisco’s Jewish community as part of the JCCSF Roots & Culture Department. The role advances programs and partnerships related to Jewish holidays, rituals, cultural arts, Tikkun HaOlam (social action), Shabbat, Israel programming, staff gatherings, and cross-departmental initiatives. Programs range in size, location, and complexity, from festivals with 500 or more attendees to concerts, meals, intimate gatherings, and drop-in activities. The Coordinator provides administrative and operational support and creates, plans, facilitates, and staffs Public Programs. The role supports the B’vakasha Initiative, which provides welcoming gathering spaces at the JCCSF for community groups and nonprofit organizations, and ensures a positive partner experience from inquiry through event completion. The Coordinator also manages day-to-day operations of the Torah and Chuppah Lending Library, including customer service, instructional materials, and community engagement.

Requirements

At least 3 years of hands-on experience planning and coordinating events.
Bachelor’s degree or equivalent experience in a relevant field, such as Jewish Studies, Education, Cultural Studies, Nonprofit Management, Museum Studies, Communications, or Arts Administration.
Ability to design and facilitate hands-on cultural arts programming celebrating Jewish life for diverse, intergenerational audiences.
Experience serving as lead staff person for public-facing programs.
Knowledge of Jewish culture and holidays, including awareness of the diversity within Jewish culture, past and present.
Availability to work evenings and weekends based on program schedules, including some Jewish holidays. The posting identifies Shabbat, the first day of Rosh Hashanah, and the first night of Passover as typical work holidays, excluding Yom Kippur; specific requirements may change as programming evolves.
Strong organizational and time-management skills, including the ability to manage multiple projects, set priorities, and handle short- and long-term timelines.
Clear and effective communication skills.
Proficiency with Microsoft 365 Office software and experience with calendar and database software.
Ability to work in an environment that honors a diversity of opinions, Jewish pluralism, multiculturalism, and intergenerational approaches.
Valid driver’s license and clean Motor Vehicle Record.

Nice To Haves

Experience leading Jewish rituals such as Shehechianu, Shabbat blessings, or Hanukkah candle-lighting (excluding prayer services and Passover seder), or the ability to learn.
Knowledge of contemporary Jewish music, art, and culture.
Experience with Salesforce and DocuSign.

Responsibilities

Design and coordinate community-driven programs, Jewish holiday celebrations, rituals, and civic engagement initiatives for community members of all ages, backgrounds, and affinity groups.
Develop creative, educational, and experiential content for Jewish cultural programming and service learning, incorporating diverse and inclusive perspectives.
Research and cultivate relationships with artists, musicians, chefs, educators, local businesses, and community organizations, and collaborate with them to develop engaging programs and hands-on experiences.
Coordinate community service projects, donation drives, and other meaningful community engagement opportunities.
Represent the JCCSF at onsite and offsite partner and community events, build relationships, explore collaboration opportunities, stay informed about local programming, and support event planning and logistics as needed.
Serve as lead staff member at activations and events, make real-time operational decisions, and represent the JCCSF to community members, partners, and vendors.
Occasionally staff other JCCSF programs.
Manage event planning and execution, including space needs, production logistics, staffing, security, scheduling, space use, and guest experience.
Coordinate with internal teams on event needs; develop run-of-show documents, space layouts, and traffic-flow plans; and ensure smooth event operations.
Manage vendor relationships and logistics, and serve as a resource for colleagues on event-related vendors.
Ensure events, vendors, and partners comply with applicable safety, health, food, alcohol, and JCCSF policies.
Source, purchase, organize, and maintain event supplies and materials.
Drive the JCCSF van to transport event materials and supplies as needed.
Work under the direction of the Jewish Life & Community Engagement Manager on B’vakasha Initiative responsibilities.
Monitor B’vakasha Initiative emails and coordinate space requests after approval by the Jewish Life & Community Engagement Manager.
Coordinate B’vakasha event logistics across departments, including room reservations, space requirements, scheduling, attendance, and production needs.
Manage rental agreements, including collecting required information, certificates of insurance, fees, and signatures.
Maintain accurate event records and documentation, including Salesforce records, calendars, tracking spreadsheets, event summaries, floor plans, and signage.
Serve as the primary contact for community partners, provide timely communication and post-event follow-up, and send thank-you emails and surveys.
Provide onsite support for community events as needed.
Under the direction of the Jewish Life & Community Engagement Manager, coordinate Torah and chuppah loans, including contracts, inventory, and borrowing logistics.
Support the development of instructional materials in collaboration with Jewish educators.
Provide excellent email and onsite customer service to community members and partner organizations.
Research and build relationships to expand the Torah and Chuppah Lending Library project’s impact.