Public Programs Budget Supervisor

City of New York•New York, NY

6d•$62,868 - $97,593•Onsite

About The Position

This position is ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES. The Public Programs Budget Supervisor will perform difficult administrative work for the Public Programs division under the direction of the Chief of Programming and Strategic Management for Recreation, with significant latitude for independent judgment. The role involves overseeing the planning and monitoring of city and grant-funded expense budgets, conducting detailed budget analyses, and drafting new need requests. Responsibilities include reviewing spending plans, approving purchase requests, ensuring compliance with city procurement policy, and collaborating with the Budget division to resolve transaction activities. The position also entails setting up and monitoring division contracts, ensuring timely processing of purchase requests through eRequester, and preparing reports using the Financial Management System (FMS) and Xplor. Additionally, the role involves monitoring fitness equipment inventory, assisting in the design and planning of capital projects, researching and obtaining affordable products, and utilizing knowledge of city regulations and procurement procedures. The Public Programs Budget Supervisor will also perform duties for the Assistant Commissioner for Public Programs.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Perform difficult administrative work for the Public Programs division.
Oversee the planning and monitoring of both city and grant-funded expense budgets for Recreation and monitor other Public Program budgets as needed.
Conduct and present detailed budget expenditure analyses and draft new need requests as necessary.
Review Recreation spending plans; approve purchase requests and ensure compliance with city procurement policy.
Work closely with the Budget division to verify and resolve transaction activities for all Public Programs accounts.
Set up and monitor various division contracts and ensure appropriate tracking of contract expenditures and balances.
Work with the Purchasing & Accounting division to ensure timely processing of purchase requests.
Use eRequester to facilitate and manage purchase orders and approvals.
Using the Financial Management System (FMS) and Xplor, prepare reports, write proposals and present findings and recommendations to division and Agency leadership.
Monitor fitness equipment inventory using AMPS; track and report the use and maintenance of equipment.
Help design and plan division capital projects with an emphasis on proper branding, the procurement of long-lasting fitness equipment and timely project completion.
Research and obtain, through city procurement procedures, quality, affordable products that will improve the Division’s level of service.
Utilize knowledge of city regulations, procurement procedures, DCAS storehouse protocols, purchasing guidelines and Minority and Women-owned Business Enterprise (MWBE) vendors to improve Recreation’s efficiency as it applies to budgeting, purchasing and accounting.
Perform duties for the Assistant Commissioner for Public Programs including budgeting, purchasing, and coordination across other Public Programs units.