Public Health Research Manager (Remote, Continental United States)

ICA.ai•Arlington, VA

3d•Remote

About The Position

ICA.ai is a rapidly growing company, founded in 2009 to assist government clients with evaluating and achieving their objectives. We have become a trusted advisor helping our clients by offering cutting-edge innovation and solutions to complex projects. We support multiple federal health agencies, including FDA and CMS. At ICA, we believe our success starts with our people. We foster a "one team" environment where work-life balance is prioritized. We are looking for a Research Project Manager to join our growing team! This role will support a project focused on the post-market safety of medical devices in real-world settings. This role will provide the operational backbone of the study by keeping a multidisciplinary research team coordinated, on schedule, and in compliance with all client and contractual requirements. The ideal candidate is a highly organized, detail-oriented project management professional with training and experience in public health research. The candidate must be able to communicate effectively with professionals from different fields, including epidemiology, biostatistics, data science, clinical medicine, and biomedical engineering, among others. Meticulous attention to detail and follow through is required across all areas of responsibility.

Requirements

Bachelor’s degree in public health or closely related field
3+ years of experience in research project management within a health care, life sciences, clinical research, or government organization
Demonstrated experience managing deliverables, schedules, and multiple concurrent workstreams to deadline
Experience coordinating subcontractors, vendors, or external partners, including tracking performance against scope
Excellent written and verbal communication skills, with the ability to produce clear, professional materials for clients, technical experts, and leadership
Strong organizational skills and close attention to detail, particularly around compliance and documentation
Proficiency with standard project and document management tools (e.g., Microsoft Office/Teams/SharePoint, project trackers)
Must be authorized to work in the United States
Must be able and willing to obtain a Public Trust Clearance

Nice To Haves

Master’s degree in public health, epidemiology, biostatistics, or closely related field
Experience supporting federal government contracts
Exposure to real-world data and medical device safety research
PMP certification or equivalent formal project management training
Familiarity with RWD sources and vendors
Experience working directly with epidemiologists, biostatisticians, clinicians, or other health care SMEs on RWD projects

Responsibilities

Coordinate all tasks and activities across the multi-disciplinary study team
Maintain the project plan, schedule, and risk register
Identify and escalate project risks and issues before they affect timelines or deliverables
Create meeting agendas, facilitate meetings, and take complete and accurate minutes
Record action items and decisions, and track tasks to completion
Maintain a running log of open items and follow up proactively with owners
Ensure all project deliverables, including subcontractor deliverables, meet contractual and quality requirements and are submitted on time
Track deliverable status against the project schedule and flag risks to timely submission
Support internal quality review and version control of deliverables prior to submission
Support establishment of NDAs, teaming agreements, and subcontracts with partner organizations and subject-matter experts
Track subcontractor performance against their Statement of Work (SOW) and escalate performance concerns
Serve as a day-to-day point of contact for subcontractors and SMEs on administrative and scheduling matters
Maintain organized, current project files and documentation (SharePoint, shared drives, or equivalent)
Ensure timely, professional responses to clients, collaborators, and partners
Draft and edit written communications, status updates, and summaries for both technical and non-technical audiences