Public Engagement Administrative Coordinator

Seattle Art Museum•Seattle, WA

3d•Onsite

About The Position

The Public Engagement Administrative Coordinator plans, organizes, and coordinates logistics for Public Engagement programming across the Seattle Art Museum’s three locations: Olympic Sculpture Park, Seattle Asian Art Museum, and Seattle Art Museum Downtown. The role supports public programs and events, strengthens community partnerships, and provides administrative and divisional support. It contributes to SAM’s commitment to welcoming, inclusive visitor experiences and to integrating antiracism, cultural competency, and equity values into the institution’s work.

Requirements

At least one year of programming or administrative experience in an arts or cultural organization.
Interest in Seattle’s contemporary artist communities—including performance, music, literary, and visual art—and the local organizations that support them.
Interest in building and sustaining relationships with diverse communities, neighborhood organizations, and artists.
Ability to complete self-directed work and work as part of a team.
Knowledge of volunteer management, program development, and administration.
Ability to build positive working relationships within and outside the organization, including with executives, management, staff, and the public.
Strong teamwork, collaboration, and flexibility.
Commitment to diversity in programming and to developing and nurturing diverse audiences.
Professional verbal and written communication skills, including the ability to tailor communications to different audiences.
Ability to manage several projects simultaneously, assess priorities, meet deadlines, and apply time-management and problem-solving skills.
Discretion in handling confidential information.
Proficiency in Microsoft Office Suite, Zoom, Asana, Slack, and internet-based research.
Ability to pass and maintain security background check clearance.

Nice To Haves

Bachelor’s degree in art administration, art education, art history, fine art, education, nonprofit leadership, a related field, or equivalent experience.
Experience in the arts and culture, nonprofit, or government sectors.
Knowledge of local performing artists and arts organizations.
Two years of programming or administrative experience in an arts or cultural organization.

Responsibilities

Provide logistical support for talks, tours, performances, and other visitor-engagement activities in collaboration with curators, community advisors, museum educators, artists, and performers.
Coordinate program and event needs with Security, Audio-Visual Technology, Facilities, Visitor Experience, Finance, Legal, and Food Services.
Recruit, schedule, and support teaching artists, temporary staff, performers, and volunteers.
Provide administrative support for public programs, including event setup and breakdown, coordination with internal and external stakeholders, preparation of program materials and resources, and troubleshooting.
Collect data and prepare reports on attendance, engagement, attendee feedback, partnership evaluation, revenue, expenses, and other metrics.
Support program execution across the division and all museum sites.
Conduct credit card reconciliation.
Work with development and legal teams to prepare grants and generate contracts for partner organizations and event vendors.
Collaborate with Marketing on public-program promotion by submitting request forms and assisting with writing, editing, and proofreading promotional materials.
Compile and analyze attendance, revenue, and expense statistics for divisional records and reports.
Build connections with leaders and groups in the arts and culture community and at other organizations to share information about Public Engagement work.
Cultivate and maintain relationships with local organizations, cultural workers, nonprofit partners, artists, and educational entities to develop community partnerships.
Serve as a contact for community partnership inquiries and communications related to public programs.
Attend Community Engagement Committee meetings as requested.
Contribute to exceptional, welcoming, and inclusive customer service and positive visitor experiences.
Participate in institutional learning opportunities focused on antiracism, cultural competency, and equity.

Benefits

Employer-paid HMP medical plan or employee-contribution PPO plan
Dental insurance
Vision insurance
Basic life insurance, LTD, and AD&D
Flexible Spending Account
Short Term Disability
Supplemental Dental Insurance
Participation in SAM’s 403(b) retirement plan
After one year of service and 1,000 hours worked, a discretionary 3% employer contribution to the retirement plan, regardless of participation, and an employer match program
Paid time off for vacation, PSST, bereavement leave, and jury duty
14 scheduled holidays and one paid floating holiday
Subsidized unlimited Orca card
Onsite fitness facility
Employee Assistance Program
Patron-level membership to SAM for full-time staff
Tier III membership to the American Alliance of Museums for full-time staff
Discounts on museum shop purchases and programming