Public Engagement Administrative Coordinator

Seattle Art Museum•Seattle, WA

2d•Onsite

About The Position

The Public Engagement Administrative Coordinator plans, organizes, and coordinates logistics for Public Engagement programming across the Seattle Art Museum’s three locations: Olympic Sculpture Park, Seattle Asian Art Museum, and Seattle Art Museum Downtown. The role provides administrative and logistical support for talks, tours, performances, and other public programs, working with museum departments, artists, performers, volunteers, community partners, and other stakeholders. It also supports divisional operations, program promotion, reporting, and community relationship-building. The position is full-time, non-exempt, and reports to the Director of Public Engagement. The work takes place across SAM’s three Seattle locations.

Requirements

At least one year of programming or administrative experience in an arts or cultural organization.
Interest in Seattle’s contemporary artist communities, including performance, music, literary, and visual art, and the local organizations that support them.
Interest in building and sustaining relationships with diverse communities, neighborhood organizations, and artists.
Ability to complete self-directed work and work as part of a team.
Knowledge of volunteer management, program development, and administration.
Ability to build positive working relationships within and outside the organization.
Ability to establish and maintain effective relationships with executives, management, staff, and the public.
Teamwork, collaboration, and flexibility.
Commitment to diversity in programs and to developing and nurturing diverse audiences.
Professional verbal and written communication skills, including tailoring communications to the audience.
Ability to manage several projects simultaneously, assess priorities, meet deadlines, manage time, and solve problems.
Discretion in maintaining confidentiality of sensitive information.
Proficiency in Microsoft Office Suite, Zoom, Asana, Slack, and internet-based research.
Ability to pass and maintain security background check clearance.

Nice To Haves

Bachelor’s degree in art administration, art education, art history, fine art, education, nonprofit leadership, a related field, or equivalent experience.
Experience in the arts and culture, nonprofit, or government sectors.
Knowledge of local performing artists and arts organizations.
Two years of programming or administrative experience in an arts or cultural organization.

Responsibilities

Provide logistical support for talks, tours, performances, and other visitor-engagement activities in collaboration with curators, community advisors, museum educators, artists, and performers.
Coordinate program and event needs with Security, Audio-Visual Technology, Facilities, Visitor Experience, Finance, Legal, and Food Services.
Recruit, schedule, and support teaching artists, temporary staff, performers, and volunteers.
Provide administrative support for public programs, including event setup and breakdown, stakeholder coordination, preparation of program materials and resources, and troubleshooting.
Collect data and prepare reports on attendance, engagement, attendee feedback, partnership evaluation, revenue, expenses, and other metrics.
Support the execution of programs across the division and all museum sites.
Conduct credit card reconciliation.
Work with development and legal teams to prepare grants and generate contracts for partner organizations and event vendors.
Collaborate with Marketing on promotional activities, including submitting request forms and assisting with writing, editing, and proofreading promotional materials.
Compile and analyze attendance, revenue, and expense statistics for divisional records and reports.
Build and foster connections with leaders and groups in the arts and culture community and other organizations to share information about Public Engagement work.
Cultivate and maintain relationships with local organizations, cultural workers, nonprofit partners, artists, and educational entities to build community partnerships.
Serve as a contact for community partnership inquiries and communications related to public programs.
Attend Community Engagement Committee meetings as requested.
Contribute to welcoming, inclusive customer service and positive visitor experiences.
Participate in institutional learning opportunities related to antiracism, cultural competency, and equity.

Benefits

Fully employer-paid HMP medical plan or employee-contribution PPO plan
Dental insurance
Vision insurance
Basic life insurance, LTD, and AD&D
Flexible Spending Account
Short Term Disability
Supplemental Dental Insurance
Participation in SAM’s 403b retirement plan, with a discretionary 3% employer contribution after one year of service and 1,000 hours worked, plus an employer match program
Paid vacation
Paid sick and safe time (PSST)
Bereavement leave
Jury duty leave
14 scheduled holidays
One paid floating holiday
Subsidized unlimited Orca card
Onsite fitness facility
Employee Assistance Program (EAP)
Patron-level SAM membership for full-time staff
Tier III membership to the American Alliance of Museums for full-time staff
Discounts on museum shop and programming for full-time staff