Public Assistance Deputy Manager

Georgia Department of Revenue•Atlanta, GA

About The Position

The Public Assistance Deputy Manager serves as deputy to the Public Assistance Department Manager, supporting administration of staff and departmental development, programming, operations, budgets, and interagency coordination. The role maintains communication with agency executives, other agencies, and community resources; selects methods for resolving problems; recommends or initiates personnel actions; administers agency policies; and may plan and evaluate productivity, staff activities, and performance of staff and contract services. The Deputy Manager monitors compliance with agency and federal grant policies and procedures and assists with management of the FEMA Public Assistance grant program. The position requires independent judgment and initiative across management, personnel, and grants-management functions. The role interprets and applies state and federal requirements, supports departmental strategic goals, maintains knowledge of Public Assistance program areas, and develops cooperative relationships with internal and external customers. It researches and analyzes issues, prepares reports and plans, reviews grant expenditures and documentation, and recommends solutions and corrective actions. It also supports grant financial accountability and compliance through audits, monitoring visits, financial and sub-recipient file reviews, grant recordkeeping, closeouts, and assistance to auditors and reviewers. The position provides consultation and technical assistance to sub-recipients, contractors, and other interested parties, and works in the State Operations Center (RSF-1) during state-level activations. Travel is required.

Requirements

Bachelor's degree in business, public administration, finance, or a related area from an accredited college or university and three years of related experience, or ten years of related experience.
Alternatively, a high school diploma/GED and ten years of professional-level experience, or an equivalent combination of knowledge, education, job experience, or training providing the necessary knowledge and skills.
Excellent writing and communication skills.
Competency in grant program team supervision and management, project management, finance and accounting, grant management, communication, reasoning, planning, evaluation, applying technology to improve results, customer service, and collaboration.
Ability to exercise independent judgment and initiative in Public Assistance grants-management functions.

Nice To Haves

Master’s degree in a related field of study.
Experience implementing federal grant programs.
Experience implementing federal regulations.
Past work experience in public local, regional, state, or federal government, or in a nonprofit organization.
Knowledge of policies and procedures for federal and state grant administration.
Experience with federal grant applications and post-award administration.

Responsibilities

Interpret and apply state and federal rules, regulations, policies, and legislation relating to Public Assistance Department operations.
Assist in developing and meeting strategic goals consistent with the Georgia Emergency Management & Homeland Security Agency mission.
Maintain knowledge of Public Assistance Department program areas and current developments in the field.
Develop and maintain cooperative working relationships with internal and external customers.
Research, compile, and analyze information for reports, plans, projects, responses, and recommendations.
Promote a high-performance environment through positive leadership and team orientation.
Review grant expenditures and final grant documentation for compliance with applicable requirements and required formats.
Maintain financial accountability and grant compliance through audits, monitoring visits, financial records reviews, expenditure reviews, and documented program outcomes.
Monitor financial and programmatic performance and related data.
Oversee personnel applying state and federal fiscal guidelines and agency policies to financial and grant records and transactions.
Manage records and grant summaries for new awards and provide information and assistance with grant closeouts.
Prepare and maintain grants-management records, including the grants-management system.
Respond to inquiries and provide information to management and third parties.
Prepare or assist in preparing reports and grant summaries.
Provide support to auditors and other reviewers.
Review sub-recipient files to assess compliance history and identify potential problems.
Schedule compliance reviews and compile findings and deficiencies with supporting evidence.
Recommend corrective actions and provide consultation and technical assistance to sub-recipients, contractors, and other interested parties.
Work in the State Operations Center (RSF-1) during state-level activations.
Complete special projects and other duties as assigned.
Travel as required.