PT Executive Assistant

OneClick Code•Englewood, CO

22d•$30 - $40•Hybrid

About The Position

We are looking for a proactive and highly organized Part-Time Executive Assistant to support our CEO. In this pivotal role, you will manage day-to-day operations, coordinate cross-functional initiatives, and ensure smooth execution of administrative, travel, and office management responsibilities. You will be the connective force that keeps our CEO focused and helps the entire company stay organized and running smoothly. This role offers variety, responsibility, and a chance to directly shape the success of the CEO and the company as a whole. From executive-level scheduling and board preparation to seamless travel coordination and cultivating a vibrant, supportive office, your work will be felt across the company. If you thrive on keeping people and systems organized, love being two steps ahead of the CEO’s needs, and get energy from making the impossible look effortless, this role is for you.

Requirements

5+ years of experience as an Executive Assistant or in a comparable role supporting C-level executives in fast-paced environments
Proven ability to manage complex calendars, coordinate international travel, and streamline executive workflows for maximum efficiency.
Strong organizational skills with a track record of handling multiple priorities and deadlines without dropping details
Excellent written and verbal communication skills, with confidence interacting at all levels, from team members to board directors.
Comfortable with productivity and collaboration tools, including GSuite, Slack, and Asana
Ability to leverage AI as a resource to support productivity and decision-making.

Nice To Haves

Passion for creating ergonomic, productive, and positive workplace environments.
Strong project management skills with a track record of follow-through.
Process improvement mindset, designing systems that make teams more effective.
Experience using team organization tools or frameworks

Responsibilities

Master the CEO’s calendar: Treat it like a strategic puzzle, maximizing impact, protecting focus time, and balancing work, travel, and personal well-being.
Inbox management: Proactively manage and triage the CEO’s inbox by monitoring incoming communications, prioritizing urgent and high-impact messages, drafting or responding on the CEO’s behalf when appropriate, and ensuring timely follow-up on action items.
Anticipate and prioritize: Structure schedules to create space for high-value work, ensuring efficiency while aligning internal and external commitments across ventures and stakeholders.
Drive leadership alignment: Coordinate executive meetings, prepare agendas, track action items, and ensure follow-through on strategic initiatives.
Act as an operational integrator: Partner with the Chief of Staff and leadership team to connect vision to execution, monitor priorities, and push accountability with curiosity and clarity.
Own all travel planning: Manage complex travel for the CEO and team, blending business and personal trips into seamless end-to-end itineraries that prioritize efficiency, comfort, and well-being.
Coordinate events and gatherings: Plan external trade shows, expos, and company off-sites in partnership with internal teams and vendors, ensuring smooth, stress-free, and ergonomic experiences.
Ensure flawless execution: Handle real-time problem solving, manage logistics from expenses to shipping, and partner with Marketing so conferences, tradeshows, and company events run without a hitch.
Systemize processes: Build repeatable systems for travel and event coordination that improve adaptability, reliability, and alignment with broader company goals actively, turning logistical friction into streamlined, repeatable operations
Oversee office operations: Manage supplies, equipment, vendors, and facilities with an emphasis on ergonomics and workplace comfort to maximize productivity.
Foster culture and environment: Help support team events, recognition moments, and a healthy office vibe while managing logistics such as mail and deliveries to keep the workspace smooth, engaging, and supportive.