Executive Assistant

Cytokinetics•South San Francisco, CA

5d•$128,970 - $150,465•Onsite

About The Position

Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction. Cytokinetics was founded by four pioneers in cell biology whose academic research and discoveries contributed to the scientific platform for our company. For more than 25 years, our scientists have built on their seminal work to pioneer potential medicines targeting muscle function. Today, we continue to look for tenacious scientists who are driven to push the boundaries of innovation for the benefit of patients. Reporting to the Vice President, Head of Research, the Executive Assistant will provide broad administrative support for Research. This role will handle details of a highly confidential and critical nature, collect and prepare information for use in discussions/meetings of executive staff, internal personnel, and external contacts. This role will make high-level contacts of a sensitive nature inside and outside the company and exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. This role will work with senior level executives within and outside of the organizations including collaborators, vendors, and visitors.

Requirements

BA/BS degree is preferred with 8+ years administrative experience, with 5-7 years supporting executives in biopharmaceutical sector
Must have experience supporting and prioritizing departmental scheduling based on strategic needs.
Working knowledge and hands-on experience with research-related contract processing preferred.
Understanding research operations and how contracts support research activities preferred.
Strong computer skills, including proficiency in PowerPoint, Excel, Word, Outlook, Access or other database applications
Able to work independently and make sound decisions with minimal oversight.
Superior organizational skills and prioritization skills: demonstrated ability to manage workload while supportive of several departments.
Ability to multitask efficiently and excel at synthesizing and coordinating multiple communications in a fast-paced and dynamic environment
Excellent communication skills, including a sense of humor, with a proven ability to work effectively with diverse personalities.

Responsibilities

Provide comprehensive, high-level administrative and scheduling support to the Research Leadership Team, including management of highly confidential information, preparation of materials for executive discussions, and coordination with senior leaders and cross-functional partners.
Serve as the primary point of contact for research contract processing, requiring expert-level working knowledge of contract workflows, documentation, and cross-functional coordination.
Prepare, file, route, and handle documents and materials of a sensitive and confidential nature.
Provide on-and-off-site meeting support including logistics, audio/visual setup, refreshments, meeting minutes, and post-meeting follow-up for various committees and leadership team meetings.
Assist in travel arrangements and expense reporting.
Manage journal subscriptions, including testing, troubleshooting, and account maintenance.
Make high-level contacts of a sensitive nature inside and outside the company and exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
Provide operational support, including new staff scheduling and onboarding coordination, event support, and meeting and food logistics.
Act as a liaison with other departments as needed.
Handle a variety of special projects.