Executive Assistant

Atavistik Bio • Cambridge, MA

4d • $85,000 - $105,000 • Onsite

About The Position

We are seeking a highly skilled Executive Assistant to support the C-suite executive team. Reporting to the VP, Head of Operations, this individual will serve as a key partner in driving efficiency, strategic calendar management, cross-functional coordination, and operational excellence across the executive suite and senior leadership team. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, high-growth environment and will demonstrate exceptional judgment, discretion, and organizational skills.

Requirements

• 5+ years professional administrative support experience with a minimum of 2 years of supporting executive/C-level leaders
• Must have experience working in a small biotech/start-up environment
• Proficiency with videoconferencing (Zoom) and Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)
• Effective organizational and time management skills
• Excellent written and verbal communication skills
• Experience with Canva or similar tools to support social media efforts
• Ability to manage multiple tasks and shift priorities when necessary
• Ability to be flexible, innovative, approachable
• Maintains a level of self-motivation, positive attitude, exhibits good judgment and problem-solving skills, and contributes to the betterment of current processes
• Possesses strong interpersonal skills, self-awareness, empathy, professionalism, resourcefulness
• Ability to have diplomacy and discretion as this position is often privy to confidential information
• Ability to work independently as well as collaboratively
• Operates with a sense of urgency, and has excellent follow-through on tasks
• Willing to be a valuable contributor to our company’s culture
• The team seeks to have onsite company support 5 days a week. Candidate will occasionally need to work remotely and/or outside normal business hours

Responsibilities

• Provide administrative support to the C-Suite executive team, including calendar management, travel management, expense reporting, and meeting coordination
• Responsible for coordinating logistics for Board and Scientific Advisory Meetings including scheduling meetings, securing meeting space and catering, along with issuing calendar invitations and tracking attendance
• Plan and execute company-wide events, team building initiatives, and major milestone events
• Act as the primary point-of-contact for office visitors
• Manage and maintain kitchen and office supplies
• Assist with planning and execution of company website updates and social media content
• Maintaining conference trackers and ensuring we have representation at important conferences
• Other duties as assigned to support the team and general office needs

Benefits

• Atavistik Bio offers competitive compensation, including equity-based compensation, and a comprehensive benefits package that includes medical, dental, vision, 401(k) retirement plan, life insurance and a flexible spending account for either health care and/or dependent care.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed