Executive Assistant

Sony Pictures Entertainment•Culver City, CA

11d•$36 - $48

About The Position

We are seeking an Executive Assistant to provide a full range of administrative and music production support for the President, Sony Picture Motion Picture Group Music including handling phones, calendars, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling, & organization of various systems.

Requirements

2+ years experience as an administrative assistant required, music industry experienced preferred
Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
Experience with Adobe Acrobat, PIX, and other entertainment software programs preferred
Exceptional organizational and interpersonal skills
Must be detail-oriented
Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Must be able to meet deadlines
Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
Common sense, dependability, and attention to detail are required
Must be a self-starter with a team-player attitude
Excellent communication skills – written and oral (must have a professional and courteous demeanor)
Discretion is a must

Responsibilities

Handle day-to-day phone calls including rolling high-volume calls for the President, redirecting calls to appropriate departments, and relaying timely messages
Scheduling and preparing for meetings and handling a heavy calendar
Manage r ecord keeping system for all music production confidential personnel files as well as show specific schedules and budgets
Process Concur expense reports, gather and submit receipts and credit card statements for review.
Scheduling travel for the executive as well as talent and processing Drive-Ons when applicable
Updating databases and lists
Track external projects/talent schedules
Managing document flow, including creating and maintaining files (electronic and hard copy)
Organize and assist with archival process for score submissions and manuscripts
Miscellaneous administrative duties as required (e.g. copying, processing mail, ordering office supplies, processing drive-ons, etc.)