Executive Assistant

Schneider Electric•Nashville, TN

3d•$85,000 - $120,000

About The Position

The Executive Assistant provides high-level administrative support to the (SVP) Senior Vice President, Supply Chain and Industrialization (SVP) and the Vice President (VP) of Power Products NAM Industrialization. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. The Executive Assistant acts as a trusted partner, ensuring seamless operations and communication within the leadership team and across the organization.

Requirements

Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.).
Ability to handle sensitive information with discretion.
High level of adaptability and problem-solving skills.
Professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Strong interpersonal skills and cultural awareness.
Proactive and resourceful in anticipating needs.
Bachelor’s degree or equivalent experience.
Minimum 5+ years supporting senior executives in a global organization.

Responsibilities

Calendar & Scheduling Management
Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts.
Organize internal and external meetings, video conferences, and travel schedules.
Travel Coordination
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Prepare travel expense reports and ensure compliance with company policies.
Communication & Correspondence
Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests.
Draft, edit, and proofread correspondence, presentations, and reports.
Meeting Preparation & Support
Prepare agendas, briefing materials, and presentations for leadership meetings.
Record and distribute meeting minutes and follow up on action items.
Project & Administrative Support
Assist with special projects, research, and data analysis as requested by executives.
Maintain confidential files and records with the highest level of discretion.
Cross-functional Coordination
Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives.
Support organizational events, leadership offsites, and strategic workshops.