Executive Assistant

Toyota Tsusho America•Georgetown, KY

About The Position

Toyota Tsusho is seeking a highly skilled Executive Assistant to join our team in Georgetown, KY. This role will provide high level administrative support to the Chief Administrative Officer. This role requires confidentiality, high level attention to detail, and strong technical and communication skills.

Requirements

High School Diploma or GED.
6+ years of related work experience.
Ability to effectively communicate with all levels of employees.
Advance/Expert skills in Microsoft Suite.
Exceptional written and verbal communication skills.
Demonstrated ability to handle highly confidential information with discretion and professionalism.

Nice To Haves

Bachelor's Degree or secretarial certificate is preferred.
Business level Japanese fluency is preferred, but not required.

Responsibilities

Provides comprehensive administrative support to Manager, including calendar management, scheduling, and travel arrangements.
Prepares detailed notes for meetings and distribute summaries or follow-up actions.
Prepares executive reports, presentations, and strategic documentation for executive meetings.
Plans small events, including logistics, agendas, and coordination for meetings.
Communicates with internal and external stakeholders in a variety of different formats maintaining a high level of confidentiality.
Manage expense reports and administrative work with efficiency and precision.
Partner with the Strategic Communications team to draft, review, and deliver internal and external communications.