Executive Assistant

Ovation Communities • Milwaukee, WI

9d • Onsite

About The Position

Ovation Communities is seeking an Executive Assistant who will provide high-level administrative, organizational, and operational support to the Administrator of Chai Point. This role requires strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced senior living environment.

Requirements

• High School diploma or equivalent.
• Minimum of 2–3 years of administrative support experience with experience in a senior living setting (preferred).
• Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to learn new systems.
• Exceptional organizational skills and the ability to balance multiple projects.
• High level of professionalism, discretion, and confidentiality.
• Excellent written and oral communication English language skills and phone etiquette.

Nice To Haves

• Associates degree or higher education
• experience in a senior living setting

Responsibilities

• Provide direct administrative support to the Administrator and other Chai Point personnel , including calendar management, meeting coordination, reminders and correspondence.
• Prepare agendas, take meeting minutes, and distribute follow-up items for leadership, committee, and departmental meetings.
• Draft, edit, and proofread professional correspondence, memos, reports, and internal communications.
• Maintain organized electronic and paper filing systems, ensuring confidentiality and compliance with regulatory standards.
• Serve as a point of contact for internal and external stakeholders on behalf of the Administrator.
• Assist with coordination of leadership meetings, Town Hall, Resident Council, Food Committee, Memorial Service, Lunch & Learns, Holocaust Survivors Seder, Israel Independence Day Observation, and other events & committees as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED