Provincial Projects and Initiatives Coordinator

MNA•Edmonton, AB

6d•Onsite

About The Position

The Otipemisiwak Métis Government is seeking a Provincial Projects and Initiatives Coordinator to join the Department of Education, Training and Research. This role provides high-level administrative, operational, and project coordination support across provincial initiatives, strategic projects, and the Voyageur Trades Program. Reporting to the Associate Director, Provincial Projects and Initiatives, the Provincial Projects and Initiatives Coordinator supports communications, documentation, scheduling, and day-to-day administrative needs for the Associate Director, Provincial Projects and Initiatives team and the Voyageur Trades Program. The role also acts as a key point of administrative coordination within the Voyageur Trades Program to other departments within the Department of Education, Training, and Research, working closely with the Voyageur Trades Program Manager.

Requirements

Strong verbal and written communication skills, with the ability to prepare clear, concise, and professional documents.
Strong organizational, time-management, and coordination skills.
Strong attention to detail, accuracy, and professionalism.
Ability to manage multiple priorities, tasks, deadlines, and changing demands in a fast-paced environment.
Strong analytical, critical-thinking, and problem-solving skills.
Ability to work independently and collaboratively in a team environment.
Strong interpersonal skills and the ability to build collaborative relationships with internal and external stakeholders.
Ability to coordinate information across departments, programs, partners, vendors, and project teams.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, Teams, SharePoint, and related organizational platforms.
Ability to maintain confidential records and handle sensitive information with ethics, tact, and discretion.
Strong cultural and political sensitivity and awareness.
Knowledge of Métis history, culture, and issues affecting Métis people.
Post-secondary diploma or degree in Business Administration, Office Administration, Project Management, Communications, or a related field; equivalent experience may be considered.
A minimum of 3–5 years of experience in administrative support, project coordination, program support, operational coordination, scheduling, or related roles.
Experience supporting complex projects, multiple stakeholders, reporting requirements, and fast-paced operational environments.
Ability to work a regular schedule Monday to Friday, 8:30 AM to 4:30 PM, with occasional evening and weekend availability as required.
Ability to travel throughout Alberta, with notice and as required.
Reliable transportation and a valid Class 5 driver’s license.
Submission of a Police Information Check or Vulnerable Sector Police Information Check, as required.

Nice To Haves

An in-depth understanding of the Otipemisiwak Métis Government and Métis culture is considered an asset.
Experience with workforce development, training programs, trades, construction, public sector, Indigenous organizations, governments, or community-based initiatives is considered an asset.
Strong computer skills, including experience with spreadsheets, trackers, dashboards, records management, and reporting tools.

Responsibilities

Provide high-level administrative and operational support to departmental leadership, the Provincial Projects and Initiatives team, and Voyageur Trade Program leadership.
Coordinate calendars, meetings, agendas, minutes, travel, follow-up actions, and general office processes.
Maintain organized electronic and physical records, filing systems, databases, shared drives, trackers, and reporting tools in accordance with organizational standards.
Support coordination of provincial programs, strategic projects, workforce development initiatives, training activities, and Voyageur Trade Program operations.
Track project timelines, milestones, deliverables, workplans, action items, risks, issues, delays, and emerging priorities.
Maintain logs and tracking systems for apprentice hours, incident reports, expenses, inventory, vehicles, vendors, contracts, and other program records.
Compile, organize, and summarize program and project data for reports, leadership updates, funder requirements, and internal planning.
Support procurement, vendor coordination, contract documentation, inventory tracking, surveys, expense claims, and administrative workflows.
Assist with logistics, facility operations, visitor tracking, workshops, engagement sessions, training events, meetings, and other activities for the Voyageur Trades Program.
Support onboarding documentation, compliance requirements, operational processes, and the development or maintenance of program documentation and policies.
Develop and maintain spreadsheets, trackers, dashboards, document-control systems, and version-management processes.
Handle confidential and sensitive information with professionalism, discretion, tact, and sound judgment.
Identify opportunities to improve administrative, coordination, reporting, scheduling, documentation, and operational processes.
Perform other duties as required or assigned.