Provider Staff Coordinator (Temporary)

Marin Community Clinics•Novato, CA

9d•Onsite

About The Position

Marin Community Clinics is a multi-clinic network providing integrated primary care, dental, behavioral, specialty, and referral services to nearly 40,000 people annually in Marin County. The organization’s mission is to promote health and wellness through excellent, compassionate care for all. The temporary Provider Staff Coordinator reports directly to the Provider Staff Coordination Supervisor and maintains work schedules for medical, behavioral health, and dental providers, including timecard records and related projects. This is a six-month temporary position based onsite in Novato, California, with a Monday-through-Friday schedule from 8:00 a.m. to 5:00 p.m. The role manages provider scheduling in Epic, supports payroll preparation, monitors staffing coverage, and coordinates clinic schedules and administrative needs. The position also assesses dental provider coverage and performs other duties as assigned by the Director of Patient Engagement Services.

Requirements

High school diploma.
At least two years of experience in a similar role, such as coordinating for a health care facility, or experience as a secretary, administrative assistant, or in customer service or equivalent experience.
Proficiency with Microsoft Outlook, including Calendar, Email, and Contacts, and Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Publisher.
Ability to learn other software and databases as requested.
Ability to communicate effectively and professionally in writing and orally.
High initiative, attention to detail, and ability to follow assignments through to completion.
Sound judgment to alert the Supervisor or Director of Support Services about matters requiring immediate attention.
Ability to handle multiple, competing, varied tasks and manage workflow successfully.
Ability to prioritize assignments and communicate with Directors to determine priorities as needed.
Ability to perform standard business practices, including administrative tasks, postal and electronic mailing, and filing.
Fulfill immunization and fit-for-duty regulatory requirements.

Nice To Haves

Bachelor’s degree, some college, or equivalent experience.
Experience with OCHIN-Epic.

Responsibilities

Manage use of the Epic system, including opening schedules, creating visit templates, and blocking shifts as needed.
Track and manage provider schedules to prepare and complete payroll.
Track and maintain minimum provider staffing at clinics.
Staff, create, and publish the Saturday clinic schedule.
Create and publish the Adult After-Hours rotation.
Create and distribute the pediatric hospital rounds schedule monthly.
Work with clinic leadership to track and manage schedules and clinic administrative needs.
Assess dental provider coverage needs and coordinate coverage as necessary.
Perform other duties as assigned by the Director of Patient Engagement Services.