Provider Recruiter

Ellis Medicine•Schenectady, NY

22h•Hybrid

About The Position

The Provider Recruiter is responsible for full-cycle recruitment of physicians and advanced practice providers (APPs) to support Ellis Medicine’s strategic workforce and community healthcare needs. The role partners with physician leaders, practice administrators, department chairs, and operational leaders to assess staffing needs and develop recruitment strategies. It sources candidates, coordinates interviews and site visits, supports contract negotiations and onboarding, and contributes to provider retention. The Provider Recruiter is the primary point of contact for candidates throughout recruitment and works to provide an exceptional candidate experience while ensuring compliance with organizational policies, credentialing requirements, and applicable regulations. Additional areas of responsibility include workforce planning support, recruitment marketing, relationship management, pipeline development, recruitment analytics, and community integration efforts. A hybrid schedule is possible.

Requirements

Bachelor’s degree in Human Resources, Healthcare Administration, Business Administration, Marketing, Communications, or a related field.
At least three years of recruitment experience.
Experience managing multiple recruitment projects simultaneously.
Strong interpersonal, organizational, communication, and relationship-building skills.
Ability to work independently while collaborating effectively with multiple stakeholders.

Nice To Haves

At least one year of physician, provider, executive, healthcare, or highly specialized professional recruitment experience.
Physician and/or Advanced Practice Provider recruitment experience.
Knowledge of healthcare provider credentialing, licensing, privileging, onboarding, and contracting processes.
Experience using applicant tracking systems, recruitment databases, candidate relationship management systems, and recruitment marketing platforms.
Familiarity with physician compensation and employment models.
Membership in AAPPR (Association for Advancing Physician and Provider Recruitment) or a similar professional organization.

Responsibilities

Partner with physician leadership, department chairs, medical directors, and operational leaders to assess current and future provider staffing needs.
Develop recruitment plans and sourcing strategies for assigned physician and APP openings.
Maintain a proactive pipeline of physician and APP candidates for critical and anticipated vacancies.
Track provider vacancy trends and assist leadership with workforce planning initiatives.
Participate in provider recruitment strategy meetings and operational planning discussions.
Source physician and APP candidates through professional networks, residency and fellowship programs, conferences, databases, referrals, advertising, and direct outreach.
Identify passive candidates through networking and relationship-building activities.
Screen applicants for qualifications, licensure eligibility, training, certifications, and organizational fit; conduct preliminary interviews and candidate assessments.
Present qualified candidates to hiring leaders and physician stakeholders.
Maintain candidate records and recruitment activities in designated systems.
Serve as the primary liaison for physician and APP candidates throughout the recruitment process.
Coordinate interview schedules, site visits, facility tours, community visits, and leadership meetings.
Develop comprehensive interview itineraries that showcase organizational strengths and community assets.
Ensure timely communication and follow-up with candidates and hiring leaders.
Facilitate spouse/partner and community integration activities when appropriate.
Collaborate with Human Resources, Finance, Legal, and physician leadership on offer development and recruitment packages.
Support physician employment agreement preparation and negotiation activities.
Coordinate recruitment-related documentation and approvals.
Assist with relocation, sign-on incentives, and recruitment expense management in accordance with organizational guidelines.
Partner with Medical Staff Services and Credentialing teams to support timely provider onboarding.
Monitor licensing, credentialing, privileging, background screening, and payer enrollment progress.
Coordinate onboarding activities through the provider’s start date and facilitate the transition from recruitment through onboarding and orientation.
Represent Ellis Medicine at physician career fairs, residency programs, recruitment conferences, and professional association meetings.
Assist with developing and maintaining provider recruitment marketing materials.
Promote employer branding through social media, recruitment websites, and advertising initiatives.
Develop and maintain relationships with residency programs, fellowship directors, physician organizations, and recruitment partners.
Build referral networks with physicians, APPs, recruiters, and healthcare professionals.
Maintain accurate recruitment records and candidate information.
Track recruitment metrics, including time-to-fill, candidate pipeline activity, source effectiveness, vacancy rates, interview-to-offer ratios, offer acceptance rates, and start-date conversions.
Prepare routine recruitment activity and performance reports.
Identify opportunities for process improvement and operational efficiency.
Support provider retention initiatives with physician leadership and Human Resources.
Assist with provider engagement activities and onboarding feedback processes.
Participate in department projects, committees, and workforce initiatives.
Maintain compliance with organizational policies and applicable laws and regulations.
Complete required education and training on time.
Perform other duties as assigned.