0001 - Protocol Specialist

Alakaʻi Services and Poe'hana Group, Inc.•Elizabeth City, NC

About The Position

Provide protocol, administrative, and executive support services in support of the United States Coast Guard (USCG) Office of Aviation Forces (CG-AIR), Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), and associated Coast Guard organizations. Serve as the primary coordinator for protocol activities, distinguished visitor (DV) engagements, official visits, ceremonies, meetings, conferences, and executive-level administrative support functions. The Protocol Specialist (Key Personnel) serves as the primary point of contact for protocol-related activities and provides professional support to senior Government leadership, ensuring the successful planning, coordination, execution, and follow-up of official events and stakeholder engagements.

Requirements

Associate's Degree required; Bachelor's Degree preferred
Minimum five (5) years of experience supporting protocol operations, executive administration, event coordination, command-level administration, or senior leadership support
Experience supporting Federal Government, Department of Defense (DoD), Department of Homeland Security (DHS), United States Coast Guard (USCG), or military organizations preferred
Demonstrated experience coordinating executive schedules, meetings, conferences, ceremonies, or official visits
Excellent written and verbal communication skills
Strong organizational, time management, and stakeholder coordination skills
Ability to manage multiple priorities in a fast-paced operational environment
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Microsoft SharePoint
Microsoft Teams and virtual meeting platforms
Electronic records management and document control systems
Calendar management and scheduling tools
Travel coordination and itinerary management tools
Government correspondence and administrative tracking systems
Event planning and project coordination tools
Distinguished Visitor (DV), VIP, Flag Officer, General Officer, SES, or senior executive support
Official visit planning and coordination
Ceremony, conference, and special event management
Executive scheduling and calendar management
Stakeholder engagement and interagency coordination
Travel planning, transportation coordination, and visitor management
Administrative support within military, Federal civilian, DHS, USCG, or DoD environments
Knowledge of military customs, courtesies, protocol procedures, and official event coordination
Experience preparing executive correspondence, briefing materials, agendas, biographies, seating charts, and protocol packages
Experience supporting senior leadership in operational, headquarters, command, or enterprise-level organizations preferred

Responsibilities

Coordinate distinguished visitor (DV), VIP, Flag Officer, Senior Executive Service (SES), and senior Government official visits
Plan, organize, and support official ceremonies, conferences, meetings, and special events
Develop and maintain executive schedules, event timelines, and protocol calendars
Coordinate travel arrangements, itineraries, lodging, transportation, and visitor logistics
Prepare briefing materials, event packages, welcome materials, biographies, seating charts, agendas, and protocol documentation
Coordinate with internal and external stakeholders to facilitate official visits and special events
Track action items and ensure timely completion of protocol-related requirements
Provide executive-level administrative support to Government leadership as required
Support meeting planning, conference coordination, and event execution activities
Maintain records, correspondence, schedules, and administrative documentation associated with protocol operations
Ensure protocol activities are conducted in accordance with Coast Guard policies, military customs and courtesies, and established Government procedures
Provide professional customer service and stakeholder engagement support