Protocol Activation Coordinator I

University of Florida•Gainesville, FL

About The Position

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. As a Protocol Activation Coordinator I at the UF Health Cancer Institute (UFHCI), you will be responsible for the activation and start-up of clinical trials at the UF Health Cancer Institute. In your new role you will be responsible for the following: Supporting protocol activation activities by tracking required intake documents, organizing study files, maintaining study records, and facilitating communication among internal and external stakeholders. Managing and updating clinical trial information within the Clinical Trials Management System (OnCore), ensuring data accuracy, regulatory compliance, and timely resolution of data queries and project milestones. Assisting with protocol feasibility reviews, sponsor evaluation and initiation visits, and preparing study-related documentation to support successful trial startup and activation. Providing administrative and project management support by maintaining tracking tools, coordinating meetings, monitoring study progress from intake through activation, and collaborating with key research stakeholders. This is an entry-level position, ideal for candidates with strong organizational skills and a desire to build a career in clinical research management. Employees in these roles operate as part of our collaborative research enterprise and are fundamental to the progress of cancer research being conducted at the University of Florida. A complete job description will be provided to candidates selected for interview.

Requirements

High school diploma and four years of relevant experience or equivalent college coursework in place of experience.
Professional clinical research and/or oncology certification (through SOCRA, ACRP, etc.) are required at the earliest of 12 months from hire or eligibility.

Nice To Haves

Bachelor’s degree in Nursing, Basic Sciences, Healthcare Administration, or a related field.
Two or more years of research experience and/or training in an Academic Medical Center.
Fundamental understanding of Good Clinical Practice (GCP).
Training or experience in project management methodologies (e.g., PMI, Six Sigma, Agile, Scrum).
Excellent oral and written communication skills.
Strong organizational, time management, critical thinking, and problem-solving skills.
Ability to collaborate effectively with internal and external stakeholders to drive projects to completion.
Ability to interact professionally with diverse stakeholders while maintaining a high level of customer service.
Proficiency with Microsoft Office applications.
Exceptional customer service skills with a professional, trustworthy, and approachable demeanor.
Ability to anticipate challenges, prioritize competing demands, and adapt to changing priorities.
Experience applying project management principles to support operational efficiency and project success.
Highly resourceful team player with the ability to work independently and maintain appropriate discretion.
Strong desire to learn, seek out, and apply new knowledge, methods, and information.
Demonstrated professionalism, ethical conduct, and emotional intelligence.
Forward-thinking mindset with the ability to achieve goals and meet deadlines in a fast-paced environment.
Commitment to building and maintaining effective working relationships with stakeholders.
Demonstrated attention to detail and commitment to accuracy.

Responsibilities

Supporting protocol activation activities by tracking required intake documents, organizing study files, maintaining study records, and facilitating communication among internal and external stakeholders.
Managing and updating clinical trial information within the Clinical Trials Management System (OnCore), ensuring data accuracy, regulatory compliance, and timely resolution of data queries and project milestones.
Assisting with protocol feasibility reviews, sponsor evaluation and initiation visits, and preparing study-related documentation to support successful trial startup and activation.
Providing administrative and project management support by maintaining tracking tools, coordinating meetings, monitoring study progress from intake through activation, and collaborating with key research stakeholders.