Proposals and Marketing Manager

CP Engineers, Architecture & Environmental Services•Sparta, NJ

About The Position

The Proposals & Marketing Manager is the operational backbone of CP Engineers’ sales and marketing function. This role keeps proposals moving, systems running, and the brand sharp — so the Director of Sales & Marketing and business development leads can stay focused on clients and growth. This person operates across two lanes simultaneously: supporting active pursuits with proposal coordination and content and maintaining the administrative and marketing infrastructure that makes a growing firm look and run like a mature one. This is not a passive support role. The right candidate is organized without being rigid, detail-oriented without losing the bigger picture, and comfortable working fast in a firm that is building its systems in real time.

Requirements

3–5 years of marketing or proposal coordination experience in AEC (architecture, engineering, or construction) or professional services
Demonstrated experience managing RFP/RFQ responses end-to-end, including formatting and assembly
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign or equivalent layout tool
CRM experience — data entry discipline and report generation (Deltek Vantagepoint, Ajera, Salesforce, or similar)
Exceptional organizational skills and the ability to manage multiple competing deadlines without handholding
Strong written communication: clear, concise, professional prose with an eye for detail

Nice To Haves

Familiarity with life sciences, manufacturing, or industrial facility project types
Experience with SF330 federal qualification packages
Background in or exposure to technical/engineering environments
Comfort working directly with engineers and project managers to extract and translate technical content
Prior experience supporting a BD or sales function, not just a pure marketing function

Responsibilities

Proposal & Pursuit Coordination: Manages the mechanics of every proposal so nothing falls through.
Proposal Production: Manages proposal calendar: RFP deadlines, internal review milestones, submission logistics. Assembles complete proposal packages: covers, tabs, resumes, project sheets, fee tables, letters. Maintains a library of current, accurate boilerplate (firm overview, project descriptions, staff bios). Formats documents to match client requirements and CP brand standards.
Pursuit Tracking: Logs all active pursuits in CRM with stage, deadline, fee estimate, and Go/No-Go status. Issues weekly pipeline reports to Director of Sales & Marketing. Tracks win/loss outcomes and maintains pursuit history for lessons-learned review.
Qualification Packages: Maintains current SF330s, SOQs, and prequalification packages by market. Updates packages proactively when project experience, staff, or certifications change.
Marketing Systems & Administration: Owns the day-to-day upkeep of the tools and data that support sales.
CRM Management: Enters and maintains contact records, project records, and interaction history. Flags stale data and drives data hygiene across the sales team. Builds and distributes reports: pipeline by sector, BD activity, proposal close rates.
Template & Content Library: Manages master versions of all proposal templates, cover letter formats, and presentation decks. Ensures all staff resumes and project sheets are current and consistently formatted. Coordinates with project managers to capture new project milestones and photography.
Deadline & Calendar Management: Owns the marketing calendar: proposal due dates, award submission windows, event registrations. Issues reminders and escalates conflicts to Director of Sales & Marketing.
Brand & Content Execution: Supports the firm’s external presence with consistent, professional content that reflects CP’s technical credibility and market positioning.
Digital Presence: Updates website content: project pages, staff bios, service descriptions. Drafts and schedules LinkedIn posts highlighting project wins, awards, and thought leadership. Coordinates with leadership on messaging for new market entries or service launches.
Awards & Recognition: Tracks award submission deadlines and manages the full submission process. Writes or assembles submission narratives using input from project teams.
Case Studies & Photography: Develops one-page project case studies for use in proposals and presentations. Coordinates project site photography or rendering requests.
Events & Industry Outreach: Manages the logistics of trade shows, conferences, and client-facing events so leadership can focus on relationship-building.
Trade Show & Conference Coordination: Handles registrations, booth reservations, sponsorships, and shipping for industry events. Prepares attendee briefing materials and leave-behinds. Tracks event ROI by logging contacts made, leads generated, and pursuits opened.
Client Outreach Support: Coordinates client gifts, holiday mailings, and appreciation touchpoints. Manages industry association memberships and renewal tracking.