Proposal Writer

GardaWorld•Addison, TX

9d•Onsite

About The Position

The Proposal Writer supports business development initiatives by developing compelling, compliant, and customized proposals in response to RFPs, RFIs, and RFQs. Working with sales, operations, finance, legal, and other subject matter experts, this role creates strategic proposals that communicate the organization’s value proposition and align with client requirements. The position supports revenue growth and the company’s competitive position, and also produces other sales-related materials as needed.

Requirements

Bachelor’s degree in English, Communications, Marketing, Journalism, Business, or a related field.
2–3 years of experience in a commercial service industry such as security, janitorial, property management, or landscaping.
2–3 years of professional experience in proposal writing, business writing, or grant writing.
Proven ability to manage multiple proposals and priorities simultaneously under tight deadlines.
Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
Basic graphic design or desktop publishing skills for visual formatting and branded presentations, with an emphasis on Microsoft PowerPoint.
Exceptional writing and editing skills, including the ability to write clearly, persuasively, and professionally while adhering to brand standards.
Strong organizational and time-management skills for managing multiple deliverables.
Strong interpersonal and communication skills to partner effectively with cross-functional teams.
High attention to detail and accuracy in editing and formatting proposal components.
Ability to assess client requirements, analyze RFPs, and develop tailored content that meets strategic objectives.
Comfort navigating proposal management systems and graphic tools.
Strong judgment, initiative, and accountability, with the ability to work independently with minimal oversight.

Nice To Haves

Background or familiarity with janitorial, facilities management, security services, or similar B2B service industries.

Responsibilities

Lead the development, writing, editing, and formatting of proposals, presentations, and supporting documentation.
Interpret solicitation requirements and ensure submissions are compliant, accurate, and timely.
Collaborate with subject matter experts across departments to gather, synthesize, and incorporate content.
Translate technical or complex service offerings into clear, client-focused value propositions.
Maintain and manage a centralized content library containing standard responses, boilerplate text, and case studies.
Support go/no-go decisions and contribute to opportunity analysis with business development leadership.
Ensure proposals reflect company branding and messaging standards.
Research clients, competitors, and industry trends to tailor proposal content.
Track deadlines, manage timelines, and ensure proposal components are completed and submitted on time.
Assist with post-submission debriefs and process improvement efforts.
Produce other sales-related materials as needed.