Proposal Writer
About The Position
Join Elior North America and play a vital role in driving our growth through strategic, high-impact proposals. As a Proposal Writer, you’ll collaborate with Business Development Directors (BDDs) and cross-functional partners to craft compelling, compliant, and visually engaging responses to Requests for Proposals (RFPs) across all market segments. You’ll bring creativity, organization, and strategic thinking to every stage of the proposal process — from planning and writing to design and final delivery. In this role, you will manage multiple projects simultaneously, coordinate diverse contributors, and ensure that every proposal reflects our brand, capabilities, and vision with clarity and precision. Reporting to the Proposal Segment Lead, you will directly contribute to the company’s growth strategy by delivering high-quality proposals that help us win new business and strengthen client partnerships.
Requirements
- Bachelor’s Degree in Marketing, Business Management, General Business, or a related field.
- 4+ years of professional experience in proposal development, marketing, or business development support.
- Exceptional written and verbal communication skills with a keen eye for detail.
- Strong project coordination skills with the ability to manage competing priorities and deadlines.
- Proficiency in Adobe Creative Suite, especially InDesign, and Microsoft Office (Word, Teams, SharePoint).
- Proven ability to collaborate across decentralized, cross-functional teams.
Nice To Haves
- Experience in the foodservice, hospitality, or facilities management industries.
- Familiarity with APMP best practices or similar proposal management methodologies.
- Strong conceptual design skills with a high-level understanding of layout and typography principles.
Responsibilities
- Partner with BDDs to develop clear, concise, and compliant RFP responses tailored to client needs.
- Lead the development of non-RFP proposal materials, leveraging templates, existing content, and repository resources.
- Manage multiple proposal projects simultaneously, balancing shifting priorities and tight deadlines.
- Write, edit, and refine proposal content to ensure clarity, consistency, and alignment with brand voice and messaging.
- Ensure all deliverables meet the highest quality standards in grammar, punctuation, readability, and tone.
- Suggest new approaches and enhancements to improve proposal storytelling, structure, and effectiveness.
- Use Adobe InDesign to create visually engaging proposal documents within standardized brand templates.
- Ensure proposals maintain brand consistency in graphics, layout, typography, and design elements.
- Organize and maintain a comprehensive library of proposal assets, including photos, templates, and supporting materials.
- Act as a central point of contact for proposal contributors, coordinating input from cross-functional teams.
- Communicate progress and updates clearly throughout the proposal lifecycle to ensure alignment and transparency.
- Provide guidance and expertise to internal partners, serving as a resource for proposal best practices.
- Contribute to ongoing improvements in proposal development workflows, tools, and templates.
- Explore opportunities to enhance visual presentation, streamline content creation, and strengthen proposal win strategies.
Benefits
- Medical, Dental, and Vision Insurance (for full-time employees)
- Voluntary UNUM coverage: Accident, Critical Illness, and Hospital Indemnity
- Employee Discount Program
- Commuter Benefits (Transit and Parking)
- Employee Assistance Program (EAP)
- 401(k) Retirement Plan
- Paid Sick Time
- Holiday Pay (9 paid holidays)
- Paid Time Off
- Tuition Reimbursement (for full-time employees)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
